Policy Glossary

Data

Information or communication of any type, including memos/bulletins, brochures/publications, email, documents on portable storage devices, browser history, voicemail, and electronic records/files.

Direct Use

The physical or personal interaction with a system or device, such as typing on a keyboard or accessing a computer through a remote desktop.

Indirect Use

The use of a system or device through another person, device, or by proxy. Indirect use or access includes, but not limited to:

1. Processing an information request for a person or entity not authorized to access the information,
2. Letting an unauthorized person view data on a Department information system,
3. Allowing an unauthorized person or entity to direct the actions of a user on a Department information system,
4. Allowing an unauthorized person to access a Department information system for, or in place of, an authorized user, and
5. Connecting an unauthorized device to an authorized device to access a Department information system.

Information Technology System

Any electronic equipment controlled by a central processing unit (CPU), including desktop and laptop computers, smartphones, and tablets, or set of servers for collecting, creating, storing, processing, and distributing information, including hardware and software, system users, and data.

Local Area Network (LAN)

A data transmission facility connecting computers and other communicating devices over a short distance (typically within a building or campus) under some form of standard control. Includes the Offender Services Network (OSN).

Portable Storage Devices

Devices used to record/store data (e.g., memory card, flash/thumb drive, compact/digital versatile disc, external hard drive)

State Government Network (SGN)

The shared, internal enterprise network bounded by a WATech-managed security layer. The WATech-managed security layer is defined as firewalls, proxy servers, security appliances, secure gateways and other centrally-managed security services.

Wide Area Network (WAN)

A data transmission facility connecting geographically dispersed (typically across the state, nation, or world) computers and peripheral devices under some form of standard control.