Policy Glossary

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Contraband

Includes illegal items, explosives, deadly weapons, alcoholic beverages, drugs, tobacco products, controlled substances, and any item that is controlled, limited, or prohibited on the grounds or within the secure perimeter of a correctional facility as defined by Department and facility policy.

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Immediate Family

An Incarcerated individual's children, stepchildren, grandchildren, great grandchildren, parents, stepparents, grandparents, great grandparents, siblings, aunts, uncles, and a person legally married to or in a state registered domestic partnership with an incarcerated individual. "Immediate family" includes the immediate family of an incarcerated individual who was adopted as a child or an adult, but does not include an incarcerated individual adopted by another incarcerated individual (or the immediate family of the adopted or adopting individual).

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Indigent

An incarcerated individual who has less than a $25 balance of disposable income in any of the individual's trust fund accounts on the day a request is made to use funds and during the 30 days previous to the request.

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Legal Mail

Correspondence to or from: (a) Any court, the Washington State Bar Association, the Indeterminate Sentence Review Board, Washington State Department of Enterprise Services Office of Risk Management, Prison Rape Elimination Act (PREA) auditors certified by the United States Department of Justice, Headquarters PREA Coordinator and/or Just Detention International; (b) The President or Vice President of the United States, members of the United States Congress, embassies and consulates, the United States Department of Justice, state Attorney General's Office, governors, members of the state legislature, and law enforcement officers in their official capacity; (c) Attorneys of record in court cases that have been filed in a local, state, or federal court; and (d) Attorneys receiving/sending correspondence with offenders concerning legal advice, including established groups of attorneys representing the offender (e.g., American Civil Liberties Union, Disability Rights Washington, legal service corporations, public defender associations). To be considered and therefore handled as "legal mail" the correspondence must be clearly marked "legal mail" on the outside front of the envelope, and must have a mailing address or return address which clearly indicates that the mail is to or from one of the above listed sources.

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Legal Pleadings

Documents and/or exhibits that the offender is submitting to a court of law in a civil rights action, whether in state or federal court, a habeas corpus action, and direct appeals of criminal convictions. Documents essential to the formal discovery process relating to a civil rights action, whether in state or federal court, a habeas corpus action, and direct appeals or criminal convictions, including requests and response to interrogatories, requests for production of documents, and requests for admissions.

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Letters

Consist of handwritten/typed communications and/or written/pictorial enclosures to and from offenders. A standard first class, one ounce letter shall be consistent with the dimensions, weight, and thickness as prescribed by the U.S. Postal Service. A properly addressed and stamped post card or greeting card shall be processed with the same standards as described above for a first class one ounce letter. Nonstandard first class mail requires a surcharge as established by the U.S. Postal Service.

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Mail

Consists of letters, publications, or packages delivered by the U.S. Postal Service or by other established and authorized carriers.

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Packages

A wrapped or boxed object; a parcel or bundle containing one or more objects; or a container in which something is packed for storage, transport, or mailing.

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