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COVID-19 Significant Event Timeline

About

Per Washington State Department of Corrections (DOC) policy, an outbreak of communicable/infectious disease among staff and/or incarcerated individuals is considered an incident/significant event.

Corrections' Emergency Operations Center (EOC) was mobilized in March 2020 to respond to the COVID-19 outbreak incident, which is an unexpected occurrence requiring immediate response actions by the department through the Incident Command System (ICS) (pdf). When it became clear COVID-19 was a pandemic without a clear end in sight, the incident was recategorized a significant event, which is an event known to require use of the ICS in the future.

Department policy requires the maintenance of a log of all public information released during an incident or significant event, as well as a chronological log of events. The COVID-19 Significant Event Timeline fulfills these directives and is published publicly for interested parties and stakeholders to promote and cultivate an environment of integrity and trust, and to foster openness, values which are part of Corrections' mission to improve public safety.

Objectives

  • Provide for the safety of staff, incarcerated individuals, and the public.
  • Collect daily information to create a common operating picture of the agency.
  • Continue to provide policy direction and support to all divisions concerning the implementation of Washington State Department of Health (DOH) and Centers for Disease Control and Prevention (CDC) guidance for prevention, mitigation, and response to COVID-19, and implement as needed.
  • Communicate timely and accurate information to staff, incarcerated individuals, and stakeholders.
  • Support agency efforts to maintain critical staffing levels by improving the employee secondary screening process.
  • Forecast, acquire, manage and distribute critical personal protection equipment (PPE) at the agency level.
  • Manage and deploy resources to complete the quality assurance process to ensure protocols and guidance put in place are consistently applied across the agency.

Key Messages

  • Remain calm, ensure residents, clients, and families feel safe.
  • If you are ill, stay home. Work with your supervisor if telework is an option.
  • Use social distancing and enhanced hygiene protocols to prevent illness and spread of virus.
  • Visit the DOC website for up-to-date COVID-19 agency information.
  • Visit the DOH and CDC websites for up to date information.
  • Notify the Emergency Operations Center of rumors or misinformation that needs to be corrected.

Agency Actions

The health and safety of Department of Corrections (DOC) staff, those in department care, and the community, is the DOC's top priority. Below is a list of actions Corrections' has taken in response to the COVID-19 pandemic.

November 2020

October 2020

  • On October 19, 2020, serial COVID-19 testing for employees has been implemented at all prison facilities.

September 2020

August 2020

June 2020

May 2020

April 2020

  • As of April 24, 2020, Correctional Industries shipped screen barriers for enhanced screening stations to individual worksites.
  • On April 21, 2020, DOC published a guide for individuals transferring from incarceration to the community in response to COVID-19.
  • As of April 21, 2020, Correctional Industries completed construction on the screen barriers for all enhanced screening stations in the department.
  • On April 18, 2020, DOC issued a memo to incarcerated individuals regarding the appropriate use of hand sanitizer. This memo also warned the incarcerated of the dangers of purposefully ingesting hand sanitizer.
  • On April 18, 2020, DOC collected all COVID-19 test kits under the recent recall ordered by the Washington State Department of Health.
  • On April 15, 2020, Governor Inslee issued an emergency commutation (pdf) to allow for the release of incarcerated individuals. The commutation is specific to those in custody whose judgment and sentences include only non-violent offenses or drug or alcohol offenses and whose projected release date (PRD) is prior to or on June 29, 2020. It authorizes their transfer from confinement within seven days of the order, or as soon as can be reasonably achieved thereafter.
  • On April 13, 2020, DOC established the DOCCovid-19RapidReentry@doc1.wa.gov email box to answer questions regarding rapid reentry from external stakeholders.
  • On April 8, 2020, Emergency response team members were dispatched to the Monroe Correctional Complex.
  • On April 3, 2020, DOC issued expired N95 respirators to staff who work closely with those incarcerated in state correctional facilities. The wearing of N95 respirators is for general use and is voluntary to staff at this time.
  • On April 1, 2020, DOC approved a contract with Swank Motion Pictures to provide facilities access to movies for the incarcerated population.

March 2020

  • On March 30, 2020, the DOC implemented an expedited hiring and training process for 'Limited Scope Correctional Officer 1 (CO1)' positions as COVID-19 is expected to affect the DOC's staffing levels over the coming months.
  • On March 23, 2020, DOC implemented a secondary screening process for identifying employees who were screened and prevented from reporting to work for reasons other than COVID-19.
  • On March 15, 2020, DOC implemented enhanced screening (temperature check and screening questions) of all individuals prior to entering a work location.
  • On March 6, 2020, DOC instituted and distributed a COVID-19 passive screening process for individuals wishing to visit our facilities, as well as participating in scheduled facility events where outside visitors have been approved to attend. Individuals who fail to pass the screening will be turned away to protect the health and safety of the staff and incarcerated individuals at our locations. The department is in the planning phase for escalating to active screening.
  • Since March 4, 2020, DOC has been messaging to visitors not to visit or take part in programming if they feel sick with a fever, cough, or difficulty breathing, and the DOC is encouraging friends and family that may be sick and not able to visit to keep in contact during this time utilizing JPay, video visiting, telephone calls and mail correspondence.
  • On March 6, 2020, DOC completed the first draft and distributed the public health pandemic plan to facilities, work release, and community corrections offices, including specific checklists.
  • As of March 5, 2020, DOC's interstate transport unit works with out-of-state holding facilities to ensure any person we pick up to transport back to our department has not been exposed.
  • As of March 5, 2020, all individuals received at a DOC facility, including community supervision violators, always receive an initial health screening—which has been enhanced in response to COVID-19.
  • Since March 5, 2020, health services staff have been receiving regular updates from the DOC Chief Medical Officer, providing WA DOC COVID-19 Screening, Testing and Infection Control Guidelines (pdf) to all medical staff.
  • On March 2, 2020, DOC officially opened its Emergency Operations Center (EOC) at DOC headquarters (HQ) in response to COVID-19, including representatives from health services staff.
  • On February 28, 2020, an advanced contingency planning team launched.

August 2006

  • On August 30, 2006, DOC implemented DOC 670.000 Communicable Disease, Infection Prevention, and Immunization Program (pdf) to prevent the spread of communicable and infectious disease by providing prevention, education, identification through examination of staff and incarcerated individuals suspected of having a communicable disease, surveillance, immunization, treatment, follow-up, isolation and reporting. Staff were expected to follow this program as we updated our public health pandemic plan.

Deployments

To effectively respond to the COVID-19 pandemic, the Department of Corrections deployed individuals to serve in various locations and with other agencies.

Current deployments include:

  • 1 employee deployed to the Washington State Department of Health (DOH)

Event Timeline

Department of Corrections (DOC) policy requires the maintenance of a log of all public information released during an incident or significant event, as well as a chronological log of events.

Common department acronyms can be found in DOC Terminology & Acronyms (pdf). Acronyms specific to this significant event are as follows: Emergency Operations Center (EOC), Incident Command Post (ICP), Personal Protection Equipment (PPE), and State Emergency Operations Center (SEOC)

January 2021

01/22/2021

HQ EOC — Memo to Brownstone Staff: COVID-19 Update for Brownstone Work Training Release (pdf)
HQ EOC — Memo to Brownstone Residents: COVID-19 Update for Brownstone Work Training Release

01/21/2021

CRCC ICP — Memo to CRCC Staff: Jan. 21, 2021 CRCC COVID-19 Update (pdf)
CRCC ICP — Memo to CRCC Incarcerated Individuals: CRCC COVID-19 Update
WSP ICP — Message to WSP Staff: Jan. 21, 2021 Weekly COVID-19 Update (pdf)

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

WSP ICP — Message to WSP Incarcerated Individuals: Weekly COVID-19 Update

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

SCCC ICP — Memo to SCCC Incarcerated Individuals: Fourth Stafford Creek COVID-Related Incarcerated Death
SCCC ICP — Memo to SCCC Staff: Fourth Stafford Creek COVID-Related Incarcerated Death (pdf)
HQ EOC — PRESS RELEASE: Fourth COVID-19 Related Incarcerated Death at Stafford Creek

On January 21, 2021, an individual incarcerated at Stafford Creek Corrections Center in Aberdeen, Wash., passed away at a community healthcare facility due to COVID-19.

01/20/2021

HQ EOC — Memo to Interested Parties: 1/20/2021 Safe Start Visitation Update (pdf)
HQ EOC — Memo to Prison Staff: 1/20/2021 Safe Start Visitation Update (pdf)
HQ EOC — Memo to Incarcerated Individuals: Safe Start Visitation Update

01/17/2021

HQ EOC — PRESS RELEASE: Third COVID-19 Related Incarcerated Death at Stafford Creek

On Saturday, January 16, 2021, an individual incarcerated at Stafford Creek Corrections Center in Aberdeen, Wash., passed away at a community healthcare facility due to COVID-19.

SCCC ICP — Memo to SCCC Incarcerated Individuals: Third Stafford Creek COVID-Related Incarcerated Death
SCCC ICP — Memo to SCCC Staff: Third Stafford Creek COVID-Related Incarcerated Death (pdf)

01/15/2021

CRCC ICP — Memo to MCC Staff: Jan. 15, 2020 CRCC-MSC Outbreak (pdf)
CRCC ICP — Memo to CRCC Incarcerated Individuals: CRCC-MSC Outbreak
MCC ICP — Memo to MCC Staff: Jan. 15, 2020 MCC Weekly COVID-19 Update (pdf)
MCC ICP — Memo to MCC Incarcerated Individuals: MCC Weekly COVID-19 Update
SCCC ICP — Memo to SCCC Staff: Jan. 15, 2021 COVID-19 Update (pdf)
SCCC ICP — Memo to SCCC Incarcerated Individuals: COVID-19 Update
WSP ICP — Message to WSP Staff: Jan. 15, 2021 Weekly COVID-19 Update (pdf)

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine. This message is dated for Jan. 14 and was disseminated via email to staff on Jan. 15.

WSP ICP — Message to WSP Incarcerated Individuals: Weekly COVID-19 Update

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine. This message is dated for Jan. 14 and was disseminated to the incarcerated on Jan. 15.

HQ EOC — Memo to Staff, Contractors and Those Entering Department Locations: Extended Mandatory Use of Surgical Masks (pdf)
HQ EOC — Memo to Staff Participating in Serial Testing: Staff Serial Testing Negative Results Confirmation - Update

Emergency Operations Center Manager Jamison Roberts communicated to staff participating in serial testing that in an effort to streamline the process of negative test confirmation inquiries, the toll-free hotline will be replaced with an email process.

01/14/2021

AHCC ICP — Memo to AHCC Staff: Jan. 15, 2020 COVID-19 Update and Compliance with Protocols (pdf)
AHCC ICP — Memo to AHCC Incarcerated Individuals: COVID-19 Update and Compliance with Protocols

01/13/2021

HQ EOC — Memo to Appointing Authorities: Straight Pay for Employees in Designated Overtime Exempt Positions (Teamsters) (pdf)

01/12/2021

HQ EOC — Memo to MCC Prisons and Health Services Employees: COVID-19 Rapid Antigen Testing

In coordination with the Department of Health, Corrections has identified a process to increase staff returning to work and further protect staff and incarcerated individuals from the spread of COVID-19. In the future, this process may be implemented at other facilities, as deemed necessary. The resources for this process are currently limited and have been applied to the facilities with the most critical need.

01/10/2021

SCCC ICP — Memo to SCCC Incarcerated Individuals: Second Stafford Creek COVID-Related Incarcerated Death
SCCC ICP — Memo to SCCC Staff: Second Stafford Creek COVID-Related Incarcerated Death (pdf)
HQ EOC — PRESS RELEASE: Second COVID-19 Related Incarcerated Death at Stafford Creek

TUMWATER – On Saturday, January 9, 2021, an individual incarcerated at Stafford Creek Corrections Center in Aberdeen, Wash., passed away at a community healthcare facility due to COVID-19.

01/08/2021

LCC ICP — Memo to LCC Incarcerated Individuals: 1/8/21 COVID-19 Update for LCC
MCC ICP — Memo to MCC Staff: Jan. 8, 2020 MCC COVID-19 Update (pdf)
MCC ICP — Memo to MCC Incarcerated Individuals: MCC COVID-19 Update
AHCC ICP — Memo to AHCC Staff: Jan. 8, 2020 COVID-19 Update (pdf)
AHCC ICP — Memo to AHCC Incarcerated Individuals: COVID-19 Update
HQ EOC — Memo to Incarcerated Individuals and Work Release Individuals: Second round of Economic Impact Payments (EIP)

01/07/2021

WCC ICP — Memo to WCC Staff: Jan. 7, 2020 WCC COVID-19 Weekly Update (pdf)
MCC ICP — Memo to MCC Staff: Jan. 7, 2020 MCC COVID-19 Update (pdf)
MCC ICP — Memo to MCC Incarcerated Individuals: MCC COVID-19 Update
HQ EOC — Memo to AHCC Incarcerated Individuals: AHCC Temporary Menu Changes Extended through January 19, 2021
HQ EOC — Message to Correctional Unit Supervisors and Correctional Program Managers: Temporary reassignment of initial Washington ONE assessments (pdf)

01/06/2021

WSP ICP — Message to WSP Staff: Jan. 6, 2021 Weekly COVID-19 Update (pdf)

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

WSP ICP — Message to WSP Incarcerated Individuals: Weekly COVID-19 Update

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

01/05/2021

HQ EOC — Memo to Appointing Authorities, Human Resource Managers, Health Services Managers, Occupational Nurse Consultants, and Infection Prevention Nurses: COVID-19 Mapping Guidelines Revision #3 (pdf)

The updated mapping guidelines outlines the revised process to be used with required notifications with any potential COVID-19 exposure(s) of our employees, incarcerated and those individuals under supervision.

HQ EOC — Memo to All Staff: Second Line of Duty Death from COVID-19 (pdf)

Secretary Sinclair communicates to Corrections' staff that Officer David A. Christensen of the Stafford Creek Corrections Center passed away on Tuesday, December 29, 2020 from complications of COVID-19, that the department will honor Officer Christensen’s death as a line of duty death (LODD), and that staff are authorized to wear a mourning band until midnight on Friday, January 15, 2021.

SCCC ICP — Memo to SCCC Staff: Jan. 5, 2021 COVID-19 Update (pdf)
SCCC ICP — Memo to SCCC Incarcerated Individuals: COVID-19 Update
HQ EOC — Memo to Prisons Staff: Additional Information Re: Transfers from WCC (pdf)

A memo to all staff at correctional facilities housing male incarcerated individuals from Prisons/Health Services Unified Command Incident Commanders with updated information regarding transfers out of WCC of certain approved incarcerated individuals to create capacity and manage the outbreaks at facilities across the state.

HQ EOC — Memo to Incarcerated Individuals at Male Facilities: Additional Information Re: Transfers from WCC

01/04/2021

HQ EOC — Memo to Prisons Staff: Transfers from Washington Corrections Center (pdf)

A memo to all staff at correctional facilities housing male incarcerated individuals from Prisons/Health Services Unified Command Incident Commanders regarding transfers out of WCC of certain approved incarcerated individuals to create capacity and manage the outbreaks at facilities across the state.

HQ EOC — Memo to Incarcerated Individuals at Male Facilities: Transfers from Washington Corrections Center

01/03/2021

HQ EOC — Memo to LCC Prisons and Health Services Employees: COVID-19 Rapid Antigen Testing

In coordination with the Department of Health, Corrections has identified a process to increase staff returning to work and further protect staff and incarcerated individuals from the spread of COVID-19. In the future, this process may be implemented at other facilities, as deemed necessary. The resources for this process are currently limited and have been applied to the facilities with the most critical need.

01/01/2021

HQ EOC — Memo to Interested Parties: Washington State Penitentiary Second COVID-Related Incarcerated Death (pdf)
HQ EOC — PRESS RELEASE: Second COVID-Related Incarcerated Death at Washington State Penitentiary

On December 31, 2020, an individual incarcerated at Washington State Penitentiary passed away at a local healthcare facility due to COVID-19 related illness.

WSP ICP — Memo to WSP Incarcerated Individuals: WSP Second COVID-Related Incarcerated Death
WSP ICP — Memo to WSP Staff: WSP Second COVID-Related Incarcerated Death (pdf)

December 2020

12/31/2020

MCC ICP — Memo to MCC Staff: Dec, 31, 2020 MCC COVID-19 Update (pdf)
MCC ICP — Memo to MCC Incarcerated Individuals: MCC COVID-19 Update
HQ EOC — Memo to All Staff: Wearing Appropriate PPE At All Times (pdf)
HQ EOC — Memo to Incarcerated Individuals: Wearing Appropriate PPE At All Times
HQ EOC — Memo to Incarcerated Individuals: Reporting COVID-19 Symptoms and Health Information Form
HQ EOC — Memo to Interested Parties: Reduced Commissary Spending Limits Update (pdf)

Temporary commissary spending limits will revert to prior levels on January 11, 2021.

HQ EOC — Memo to Incarcerated Individuals: Reduced Commissary Spending Limits Update
CRCC ICP — Memo to CRCC Incarcerated Individuals: CRCC COVID-19 Status Update
HQ EOC — PRESS RELEASE: Second COVID-Related Incarcerated Death at Airway Heights

On December 26, 2020, an individual incarcerated at Airway Heights Corrections Center passed away at a local healthcare facility due to COVID-19 related illness.

AHCC ICP — Memo to AHCC Staff: AHCC Second COVID-Related Incarcerated Death (pdf)
AHCC ICP — Memo to AHCC Incarcerated Individuals: AHCC Second COVID-Related Incarcerated Death

12/30/2020

SCCC ICP — Memo to SCCC Staff: Dec. 30, 2020 COVID-19 Update (pdf)
HQ EOC — PRESS RELEASE: Second Washington Corrections Employee Dies from COVID-19

The Washington State Department of Corrections was notified that Correctional Officer David A. Christensen, 62 years of age, passed away on Tuesday, December 29, 2020, from complications of COVID-19.

HQ EOC — Memo to All Staff: Stafford Creek Corrections Center Employee Death Due to COVID-19 (pdf)

Secretary Sinclair communicated to all staff the agency was notified yesterday that Correctional Officer David A. Christensen of the Stafford Creek Corrections Center passed away on Tuesday, December 29, 2020 from complications of COVID-19.

HQ EOC — Memo to Interested Parties: LCC Restricted Movement Due to COVID-19 (pdf)
WSP ICP — Message to WSP Incarcerated Individuals: Weekly COVID-19 Update

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

WSP ICP — Message to WSP Staff: Dec. 30, 2020 Weekly COVID-19 Update (pdf)

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

LCC ICP — Memo to LCC Incarcerated Individuals: Restricted Movement Due to COVID-19
LCC ICP — Memo to LCC Staff: Restricted Movement Due to COVID-19 (pdf)
AHCC ICP — Memo to AHCC Incarcerated Individuals: Dec. 30, 2020 COVID-19 Update and Facility Movements Information (pdf)
AHCC ICP — Memo to AHCC Staff: Dec. 30, 2020 COVID-19 Update and Facility Movements Information (pdf)
HQ EOC — Message to All DOC Staff: COVID-19 Vaccine FAQs

The Department’s COVID-19 Frequently Asked Questions (FAQ) webpage now has a section for vaccine FAQs. They will be updated on an ongoing basis as more information is available.

12/29/2020

HQ EOC — PRESS RELEASE: Corrections Receives Limited COVID-19 Vaccine for Prioritized Patients and Staff

As of December 28, 2020, the Washington State Department of Corrections has received limited COVID-19 vaccine doses and began vaccinating staff and a limited number of incarcerated individuals, according to the approved Phase 1A dosing prioritization. This process will occur over a period of several weeks based on the vaccine supply availability.

HQ EOC — Memo to Incarcerated Individuals: COVID-19 Test Information

12/28/2020

HQ EOC — Message to Incarcerated Individuals and Work Release Residents: Resuming Transfers to Work Release
HQ EOC — Memo to Classification Staff and Religious Coordinators: Virtual Marriages (pdf)
HQ EOC — Memo to Incarcerated Individuals: Virtual Marriages

12/24/2020

HQ EOC — Memo to Prisons Staff: COVID-19 Vaccine Acceptance (pdf)
HQ EOC — Memo to Incarcerated Individuals: JPay Offerings Extended

12/23/2020

SCCC ICP — Memo to SCCC Incarcerated Individuals: Dec, 23, 2020 COVID-19 Update (pdf)
SCCC ICP — Memo to SCCC Staff: SCCC COVID-19 Weekly Update (pdf)
HQ EOC — Memo to Work Release Staff: N95 Mandate for Staff (pdf)

12/22/2020

HQ EOC — Updated PPE Matrix (pdf)

This document is effective immediately, 12/22/2020, and supersedes all previous PPE guidance.

HQ EOC — Memo to Incarcerated Individuals: COVID-19 Vaccine Information and Update
HQ EOC — Memo to All Staff: COVID-19 Vaccine Information and Update (pdf)
WSP ICP — Message to WSP Staff: Dec. 22, 2020 Weekly COVID-19 Update (pdf)

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

WSP ICP — Message to WSP Incarcerated Individuals: Weekly COVID-19 Update

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

12/21/2020

HQ EOC — Memo to AHCC Incarcerated Individuals: Temporary Menu Changes

Message from Prison/Health Services Unified Command regarding temporary changes to the meal types being served at AHCC due to ongoing response to COVID-19.

HQ EOC — Memo to Incarcerated Individuals: Information Regarding COVID-19 Transmission through Food (pdf)

12/19/2020

HQ EOC — Memo to AHCC, SCCC, WCCC and WSP Prisons and Health Services Employees: COVID-19 Rapid Antigen Testing

In coordination with the Department of Health, Corrections has identified a process to increase staff returning to work and further protect staff and incarcerated individuals from the spread of COVID-19. In the future, this process may be implemented at other facilities, as deemed necessary. The resources for this process are currently limited and have been applied to the facilities with the most critical need.

12/18/2020

HQ EOC — Memo to All Staff: Temporary Suspension of Transfers to DOC (pdf)
HQ EOC — PRESS RELEASE: First COVID-Related Incarcerated Death at Airway Heights

On December 18, 2020, an individual incarcerated at Airway Heights Corrections Center passed away at a local healthcare facility due to COVID-19 related illness.

AHCC ICP — Memo to AHCC Staff: AHCC First COVID-Related Incarcerated Death (pdf)
AHCC ICP — Memo to AHCC Incarcerated Individuals: AHCC First COVID-Related Incarcerated Death
HQ EOC — Memo to Interested Parties: Airway Heights First COVID-Related Incarcerated Death (pdf)

12/17/2020

WCCW ICP — Memo to WCCW Staff: COVID-19 Weekly Communication (pdf)
WCCW ICP — Memo to WCCW Incarcerated Individuals: COVID-19 Weekly Communication

12/16/2020

MCC ICP — Memo to MCC Staff and Incarcerated Individuals: MCC COVID-19 Update
SCCC ICP — Memo to SCCC Incarcerated Individuals: Additional Alternate Housing (pdf)
SCCC ICP — Memo to SCCC Staff: COVID-19 Update and Additional Alternate Housing (pdf)
HQ EOC — Memo to Interested Parties: COVID-19 Vaccine Questionnaire and Information (pdf)

The Washington Department of Corrections is in ongoing communication with the Washington Department of Health regarding distribution of COVID-19 vaccines. Although the department does not yet know when it will receive the first doses, it is preparing for that to occur soon.

HQ EOC — Memo to Incarcerated Individuals: COVID-19 Vaccine Questionnaire and Information

Memo to all incarcerated individuals from Assistant Secretary of Health Services Dan Johnson and Chief Medical Officer Frank Longano with an update on an ongoing survey about vaccination readiness and informing them that the Department of Corrections is in ongoing communication with the Washington Department of Health regarding distribution of COVID-19 vaccines. Although the Department does not yet know when it will receive the first doses, it is preparing for that to occur soon.

HQ EOC — Memo to All Staff: COVID-19 Vaccine Questionnaire and Information (pdf)

Memo to all staff from Assistant Secretary of Health Services Dan Johnson and Chief Medical Officer Frank Longano encouraging participation in a survey about vaccination readiness and informing them that the Department of Corrections is in ongoing communication with the Washington Department of Health regarding distribution of COVID-19 vaccines. Although the Department does not yet know when it will receive the first doses, it is preparing for that to occur soon.

12/15/2020

HQ EOC — Memo to Incarcerated Individuals: Safe Start Visitation Update
HQ EOC — Memo to Interested Parties: Dec. 15, 2020 Safe Start Visitation Update (pdf)
HQ EOC — Memo to Prisons Staff: Safe Start Visitation Update (pdf)

12/14/2020

HQ EOC — Memo to Work Release Staff, Graduated Reentry Staff, Reentry Navigators, CPA/FOSA Staff, and EOC COVID Quality Assurance Review Team Work Release Staff: Staff COVID-19 Testing (pdf)
HQ EOC — Memo to Interested Parties: Reduced Commissary Spending Limits (pdf)

12/13/2020

AHCC ICP — Memo to AHCC Staff: MSU Restricted Movement Due to COVID-19 (pdf)
AHCC ICP — Memo to AHCC Incarcerated Individuals: MSU Restricted Movement Due to COVID-19 (pdf)
AHCC ICP — Memo to AHCC Staff: Airway Heights COVID-19 Response to positive test results at the AHCC MSU (pdf)
AHCC ICP — Memo to AHCC Incarcerated Individuals: Airway Heights COVID-19 Response to positive test results (pdf)

12/12/2020

HQ EOC — Memo to Work Release Residents: Required COVID-19 Safety Practices
AHCC ICP — Memo to AHCC Staff: AHCC MSU Incarcerated Individual COVID-19 Testing & Isolation Protocol Information (pdf)
AHCC ICP — Memo to AHCC MSU Incarcerated Individuals: AHCC MSU Incarcerated Individual COVID-19 Testing & Isolation Protocol Information (pdf)

12/11/2020

WSP ICP — Message to WSP Staff: Dec. 11, 2020 Weekly COVID-19 Update (pdf)

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

WSP ICP — Message to WSP Incarcerated Individuals: Weekly COVID-19 Update

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

HQ EOC — Memo to All Prison Staff: Temporary Suspension of EFV Applications (pdf)

With many of our regular resources prioritized to assist in the response to COVID-19, the Department has temporarily suspended the acceptance of new Extended Family Visit (EFV) applications effective December 10, 2020.

HQ EOC — Memo to Incarcerated Individuals: Temporary Suspension of EFV Applications

With many of our regular resources prioritized to assist in the response to COVID-19, the Department has temporarily suspended the acceptance of new Extended Family Visit (EFV) applications effective December 10, 2020.

HQ EOC — Memo to Interested Parties: Temporary Suspension of EFV Applications (pdf)

With many of our regular resources prioritized to assist in the response to COVID-19, the Department has temporarily suspended the acceptance of new Extended Family Visit (EFV) applications effective December 10, 2020.

12/10/2020

SCCC ICP — Memo to SCCC Incarcerated Individuals: Stafford Creek First COVID-Related Incarcerated Death

On December 10, 2020, an individual incarcerated at Stafford Creek Corrections Center passed away at a local healthcare facility due to COVID-19 related illness.

SCCC ICP — Memo to SCCC Staff: SCCC First COVID-19 Related Incarcerated Death (pdf)

On December 10, 2020, an individual incarcerated at Stafford Creek Corrections Center passed away at a local healthcare facility due to COVID-19 related illness.

HQ EOC — Memo to Interested Parties: Stafford Creek First COVID-Related Incarcerated Death (pdf)

On December 10, 2020, an individual incarcerated at Stafford Creek Corrections Center passed away at a local healthcare facility due to COVID-19 related illness.

HQ EOC — PRESS RELEASE: First COVID-Related Incarcerated Death at Stafford Creek

On December 10, 2020, an individual incarcerated at Stafford Creek Corrections Center passed away at a local healthcare facility due to COVID-19 related illness.

12/09/2020

WCC ICP — Memo to WCC Staff: WCC Incarcerated Individual COVID-19 Testing & Isolation Protocol Information (pdf)
HQ EOC — Memo to Incarcerated Individuals: Reduced Commissary Spending Limits

Effective December 10, 2020 there will be a temporary change to the commissary order limits as a result of worker shortages. The temporary reduction of spending limits will allow commissary operations to keep up with the demand and fulfill orders statewide.

HQ EOC — Memo to Superintendents: Reduced Commissary Spending Limits (pdf)

Effective December 10, 2020 there will be a temporary change to the commissary order limits as a result of worker shortages. The temporary reduction of spending limits will allow commissary operations to keep up with the demand and fulfill orders statewide.

SCCC ICP — Memo to SCCC Incarcerated Individuals: Incarcerated Individual COVID-19 Testing (pdf)
SCCC ICP — Memo to SCCC Staff: Incarcerated Individual COVID-19 Testing (pdf)
CRCC ICP — Memo to CRCC Staff: CRCC MSU COVID-19 Update (pdf)
MCC ICP — Memo to MCC Incarcerated Individuals: MCC COVID-19 Update
MCC ICP — Memo to MCC Staff: Dec. 9, 2020 MCC COVID-19 Update (pdf)

12/08/2020

WCCW ICP — Memo to WCCW Incarcerated Individuals: COVID-19 Positive Incarcerated Individuals
WCCW ICP — Memo to WCCW Staff: COVID-19 Positive Incarcerated Individuals (pdf)

12/06/2020

HQ EOC — Updated Personal Protective Equipment Matrix (pdf)

This document is effective immediately 12/07/2020 and supersedes all previous PPE guidance.

12/06/2020

WCC ICP — Memo to WCC Incarcerated Individuals: Regional Care Facility – Temporary Housing Structures

Memo from WCC Incident Commander Green regarding alternate housing areas and Regional Care Facility expansion at WCC.

WCC ICP — Memo to WCC Staff: Regional Care Facility – Temporary Housing Structures (pdf)

Memo from WCC Incident Commander Green regarding alternate housing areas and Regional Care Facility expansion at WCC.

AHCC ICP — Memo to All Airway Heights Staff: Updated on COVID-19 Outbreak (pdf)

Memo from AHCC Superintendent Key providing an updated to the COVID-19 outbreak response at AHCC.

AHCC ICP — Memo to All Airway Heights Incarcerated Individuals: Updated on COVID-19 Outbreak (pdf)

Memo from AHCC Superintendent Key providing an updated to the COVID-19 outbreak response at AHCC.

12/05/2020

SCCC ICP — Memo to Interested Parties: Restricted Movement Due to COVID-19 (SCCC) (pdf)

Memo from SCCC Incident Commander Van Ogle regarding restricted movement status at SCCC due to a recent increase in COVID-19 cases at the facility.

SCCC ICP — Memo to All SCCC Incarcerated: Restricted Movement Due to COVID-19

Memo from SCCC Incident Commander Van Ogle regarding restricted movement status at SCCC due to a recent increase in COVID-19 cases at the facility.

SCCC ICP — Memo to All SCCC Employees: Restricted Movement Due to COVID-19 (pdf)

Memo from SCCC Incident Commander Van Ogle regarding restricted movement status at SCCC due to a recent increase in COVID-19 cases at the facility.

12/03/2020

SCCC ICP — Memo to All SCCC Incarcerated Indiviuals: SCCC Positive COVID-19 Test Results - UPDATE (pdf)

Memo from SCCC Incident Commander Van Ogle regarding additional COVID-19 cases at SCCC.

SCCC ICP — Memo to All SCCC Employees: SCCC Positive COVID-19 Test Results - UPDATE (pdf)

Memo from SCCC Incident Commander Van Ogle regarding additional COVID-19 cases at SCCC.

WCC ICP — Memo to All WCC Staff: WCC Restricted Movement due to COVID-19 (pdf)

Memo from Associate Superintendent Mason regarding restricted movement status at WCC due to a recent increase in COVID-19 cases at the facility.

WCC ICP — Memo to Interested Parties: WCC Restricted Movement due to COVID-19 (pdf)

Memo from Associate Superintendent Mason regarding restricted movement status at WCC due to a recent increase in COVID-19 cases at the facility.

WSP ICP — Message to WSP All Staff: Current COVID-19 Status for Facility (pdf)

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

WSP ICP — Message to WSP Incarcerated Individuals: Current COVID-19 Status for Facility

Message from WSP Superintendent Holbrook regarding COVID-19 information on recent positive cases, isolation, and quarantine.

12/02/2020

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (Version 23) (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Updated Personal Protective Equipment Matrix (pdf)

This document is effective immediately 12/02/2020 and supersedes all previous PPE guidance.

HQ EOC — Message to All Administrative Operations Staff, Work Release Staff, Community Corrections Staff, and Health Services Staff: Required COVID-19 Safety Practices employee memo (pdf)

Memo from Deputy Secretary Martin emphasizing the mandatory use of surgical masks, social distancing, personal protective equipment, and good hand-washing hygiene.

HQ EOC — Work/Training Release COVID-19 Outbreak Checklist Version 1 (pdf)

The Department has created a checklist for Work/Training Release facilities to utilize when a COVID-19 outbreak, as defined by the Washington State Department of Health, occurs at a facility. Document also located on the DOC COVID-19 Resources page in the Job Aids section.

AHCC ICP — Memo to All Incarcerated Individuals (AHCC): Restricted Movement Due to COVID-19

Memo from AHCC Superintendent Key regarding Restricted Movement at the AHCC Main Institution due to the growing number of COVID-19 positive cases at the facility.

HQ EOC — Memo to All Appointing Authorities and All HR Managers: Request for Assistance from DOH (pdf)

Memo from Secretary Sinclair sharing the Department of Health request for assistance to other state agencies for volunteers to assist with case investigations and tracing efforts.

November 2020

11/30/2020

HQ EOC — Memo to Prisons Health Services Incident Commanders: PPE for staff escorting patients for dental procedures (pdf)

Effective, November 30, 2020, officers who escort patients to the DOC dental clinics for procedures will don the same level of Personal Protection Equipment (PPE) that the dentists treating the patient is wearing, if they are remaining in the dental operating area during the procedure. The PPE will be available at the dental clinic for the officer to don.

HQ EOC — Memo to interested parties: Airway Heights Corrections Center COVID-19 Testing Results (pdf)

On November 27, Airway Heights Corrections Center received the test results from COVID-19 testing that took place in M-Unit, A-side. As of November 28, the facility has received all but 96 test results. Of all the test results received, 21 individuals tested positive for COVID-19. All of these individuals were moved from the M-Unit, A-side into N-Unit, A-side medical isolation cells and some to the Regional Care Facility.

11/25/2020

HQ EOC — Memo to Incarcerated Individuals: Required COVID-19 Safety Practices

On July 10, 2020, you were sent a memo referencing an April 17, 2020 memo sent to all incarcerated individuals, entitled Mandatory Use of Face Coverings, requiring mandatory face covering use by all incarcerated individuals within our correctional facilities. Several messages have been shared with you since that time regarding the importance of face coverings and their proper use. This message is being sent to remind you of the importance of wearing your face covering appropriately, as well as to ensure social distancing is maintained as able to do so.

HQ EOC — Memo to all Prisons Staff: Required COVID-19 Safety Practices (pdf)

On November 6, 2020, a memo entitled Mandatory Use of Surgical Masks was sent informing you of the required use of surgical masks by all departmental staff, contract staff and any persons entering any department location, through at least January 15, 2021. All department locations are required to have surgical masks onsite and to provide them for usage for all individuals entering the facility. This memo also reminds staff of the importance of maintaining a social distance of six (6) feet or more from others whenever possible. Research continues to show that covering your mouth and nose appropriately, in coordination with maintaining a safe distance of six feet, helps reduce the risk for acquiring or spreading the COVID-19 virus.

11/22/2020

HQ EOC — PRESS RELEASE: Third Incarcerated Individual in Washington Dies of COVID-19

On Saturday, November 21, 2020, a patient incarcerated at the Washington State Penitentiary passed away due to COVID-19 related issues. Michael Cornethan, 62, had been transported to a local medical facility on November 20, 2020 for treatment of COVID-19 and other health related issues where he remained until the time of his passing.

HQ EOC — Memo to Incarcerated Individuals: First Incarcerated Patient at WSP Dies of COVID-19

On Saturday, November 21, 2020, a patient incarcerated at the Washington State Penitentiary passed away due to COVID-19 related issues. Michael Cornethan, 62, had been transported to a local medical facility on November 20, 2020 for treatment of COVID-19 and other health related issues where he remained until the time of his passing.

HQ EOC — Memo to Interested Parties: First Incarcerated Patient at WSP Dies of COVID-19 (pdf)

On Saturday, November 21, 2020, a patient incarcerated at the Washington State Penitentiary passed away due to COVID-19 related issues. Michael Cornethan, 62, had been transported to a local medical facility on November 20, 2020 for treatment of COVID-19 and other health related issues where he remained until the time of his passing.

11/20/2020

HQ EOC — Memo to All Staff: New statewide restrictions (pdf)

Secretary Sinclair communicates to all department staff of Governor Inslee's new COVID-19 restrictions and reminds staff of current department processes.

HQ EOC — Memo to Incarcerated Individuals: Safe Start Visitation Update

Unfortunately, as we see a substantial increase in COVID-19 cases in communities across the state, the department has come to the hard decision that it is not safe to move forward toward any other phase of the Safe Start Visitation plan at this time. The Governor’s most recent COVID-19 restrictions provided guidance for increased restrictions within the state, with a current expiration date of December 14, 2020, for those restrictions, although that expiration date may be extended. With that in mind, DOC will revisit our Safe Start Visitation plan on December 15, 2020, to determine if it is safe to move forward with implementation.

HQ EOC — Memo to Interested Parties: Safe Start Visitation Update (pdf)

Unfortunately, as we see a substantial increase in COVID-19 cases in communities across the state, the department has come to the hard decision that it is not safe to move forward toward any other phase of the Safe Start Visitation plan at this time. The Governor’s most recent COVID-19 restrictions provided guidance for increased restrictions within the state, with a current expiration date of December 14, 2020, for those restrictions, although that expiration date may be extended. With that in mind, DOC will revisit our Safe Start Visitation plan on December 15, 2020, to determine if it is safe to move forward with implementation.

HQ EOC — Memo to All Prison Staff: Safe Start Visitation Update (pdf)

Unfortunately, as we see a substantial increase in COVID-19 cases in communities across the state, the department has come to the hard decision that it is not safe to move forward toward any other phase of the Safe Start Visitation plan at this time. The Governor’s most recent COVID-19 restrictions provided guidance for increased restrictions within the state, with a current expiration date of December 14, 2020, for those restrictions, although that expiration date may be extended. With that in mind, DOC will revisit our Safe Start Visitation plan on December 15, 2020, to determine if it is safe to move forward with implementation.

11/12/2020

HQ EOC — Message to Coyote Ridge Corrections Center Incarcerated Individuals: COVID-19 MSU Camas East Unit Communication Update

Message from Coyote Ridge Corrections Center Incident Commander Melissa Andrewjeski to the incarcerated individuals providing an update on MSU Camas East Unit COVID-19 situation.

HQ EOC — Message to Incarcerated Individuals and Work Release Residents: Suspension of Transfers to Work Release

Message from Reentry/Community Corrections and Prisons/Health Services Unified Command Incident Commanders to Incarcerated Individuals and Work Release residents with notification that effective November 12, 2020 the transfer of MI1 and MIG individuals to work/training release facilities is suspended, for a minimum of 14 days, in an effort to increase the ability to socially distance in work/training release locations.

HQ EOC — Message to All Prison Staff and HR Managers: Further COVID-19 Testing Options (pdf)

Message from EOC Manager Jamison Roberts to all Prison staff and HR Managers to notify them that the agency is expanding its ability to offer COVID-19 Testing to symptomatic staff members.

11/10/2020

HQ EOC — Message to Work Release Residents: COVID-19 Management

Message from Reentry/Community Corrections Unified Command Incident Commander Kupers to Work/Training Release residents regarding enhanced PPE requirements for Work/Training Release facility residents.

HQ EOC — Message to All Work/Training Release Supervisors: COVID-19 Management (pdf)

Message from Reentry/Community Corrections Unified Command Incident Commander Kupers to Work/Training Release supervisors regarding enhanced PPE requirements for Work/Training Release facility residents.

11/06/2020

HQ EOC — Memo to All employees, contractors and those entering department locations: Mandatory Use of Surgical Masks (pdf)

Memo from Secretary Sinclair to all agency employees and contract staff regarding the mandatory use of surgical masks for all people entering all department locations, effective immediately.

11/04/2020

HQ EOC — Message to All DOC Employees: Updated Definition of Close Contact (pdf)

Message from Emergency Operations Center Manager Roberts to all department employees regarding the Center for Disease Control changing the definition of close contact as it relates to COVID-19 exposure.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (Version 22) (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — WA DOC COVID-19 Exposure Partnership with Prison Facilities (pdf)

The WA DOC COVID-19 Exposure Partnership with prison facilities has been changed to include the updated definition of close contact.

HQ EOC — DOC COVID-19 Active Screening Questionnaire - UPDATE (pdf)

The WA DOC COVID-19 Active Screening Questionnaire has been changed to include the updated definition of close contact.

HQ EOC — Updated PPE Matrix (pdf)

This document is effective immediately, 11/03/2020, and supersedes all previous PPE guidance.

11/03/2020

HQ EOC — Memo to All Incarcerated Individuals: Update – Dental Modfication to DOC Dental Services

Message from the Department Chief of Dentistry and Facility Dental teams to all incarcerated individuals regarding the implementation of COVID-19 precautions and details on what dental services can be provided.

HQ EOC — COVID-19 DOC Dental Services Protocol (pdf)

Update to 03/16/20, 03/17/20, 03/26/20, 04/02/20, and 7/20/20 Dental Services Protocols.

October 2020

10/30/2020

HQ EOC — Memo to All Incarcerated Individuals: Update – Resuming Routine Searches under Safe Start Corrections - Phase 2

The Department of Corrections’ Prisons and Health Services Unified Command Safe Start Corrections Prison team has announced the department will start resuming routine searches outlined in Phase 2 of the Safe Start Corrections Plan starting November 9, 2020.

HQ EOC — Memo to All Prison Staff: Resuming Routine Searches under Safe Start Corrections - Phase 2 (pdf)

The Department of Corrections’ Prisons and Health Services Unified Command Safe Start Corrections Prison team has announced the department will start resuming routine searches outlined in Phase 2 of the Safe Start Corrections Plan starting November 9, 2020.

10/28/2020

HQ EOC — Memo to All Incarcerated Individuals and Work Release Residents: CARES Act Economic Impact Payments (EIPs) Update

The Department of Corrections has received an update from the Internal Revenue Service notifying us the court has extended the October 30 deadline for incarcerated persons to claim an Economic Impact Payments (EIPs) to November 4, 2020.

10/21/2020

HQ EOC — Memo to All Incarcerated Individuals and Work Release Residents: Corrections extends movie contract through June 30, 2021

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Cole and Assistant Secretary Armbruster to all incarcerated individuals and work release residents regarding the extension of the contract with Swank Motion Pictures, Inc. to provide movie licensing at prison and work release facilities.

10/16/2020

HQ EOC — Updated Personal Protective Equipment Matrix (pdf)

This document is effective immediately, 10/13/2020, and supersedes all previous PPE guidance.

10/15/2020

HQ EOC — Message to All Superintendents: Restrictive Housing Additional Cold Weather Items during COVID-19 (pdf)

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Cole and Mission Housing Administrator Thrasher to prison Superintendents regarding implementation of issuing a beanie, jacket, and pair of shoes to individuals housed in restricted housing units.

HQ EOC — Message to All Superintendents: Legal Seminars (pdf)

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Cole to prison Superintendents regarding the designation of space for legal seminars.

10/14/2020

HQ EOC — Memo to All Incarcerated Individuals and Work Release Residents: Update on CARES Act Economic Impact Payments (EIPs)

Message from Assistant Secretaries Herzog and Armbruster to incarcerated individuals and work release residents regarding information on CARES Act stimulus benefits.

HQ EOC — Memo to WCCW Superintendent and Health Services Manager 3: Violators entering WCCW (pdf)

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Cole to WCCW Superintendent Wofford and Health Services Manager Clark rescinding the 03/19/2020 directive regarding body scanners and dry cell watches for violators.

10/13/2020

HQ EOC — Memo to All Corrections Staff: DOC COVID-19 Staff Serial Testing Frequently Asked Questions (pdf)

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Cole to all employees with frequently asked questions and answers regarding employee serial testing.

HQ EOC — Memo to All Corrections Staff: Staff serial testing for staff traveling to facilities (pdf)

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Cole to all employees regarding serial testing requirements for employees traveling to prison facilities.

10/08/2020

HQ EOC — Memo to All Superintendents and Work Release Supervisors: Swank contract extended to all correctional facilities through June 30, 2021 (pdf)

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Cole to all Prison Superintendents and Work Release Supervisors regarding the extension of the contract with Swank Motion Pictures, Inc. to provide movie licensing at prison and work release facilities.

HQ EOC — Memo to All Superintendents: Safe Start Marriages (pdf)

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Cole to all Superintendents regarding the development of a process for marriages to proceed for incarcerated individuals.

10/07/2020

HQ EOC — Updated Personal Protective Equipment Matrix (pdf)

This document is effective immediately 10/07/2020 and supersedes all previous PPE guidance.

10/06/2020

HQ EOC — Memo to All Superintendents, Facility Medical Directors, Health Services Managers (pdf)

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Cole to all Prison Superintendents, all Facility Medical Directors, and all Health Services Managers updating the previous versions of restrictions and protocols for special population units at prison facilities.

10/01/2020

HQ EOC — Memo to All Interested Parties: Safe Start Visitation (pdf)

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Cole to governmental and external stakeholders regarding the phased approach to reopening visitation at prison facilities.

HQ EOC — Memo to All Incarcerated Individuals: Safe Start Visitation

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Cole to all incarcerated individuals regarding the phased approach to reopening visitation at prison facilities.

HQ EOC — Memo to All Staff and Residents at Progress House Work Release: Facility Quarantine (pdf)

Status update from Senior Reentry Administrator Leavell to all Progress House Work Release staff and residents regarding the COVID-19 outbreak at the facility.

HQ EOC — Updated Exposure Partnership with Prison Facilities (pdf) and Close Contacts Log Template (pdf)

Updated documents included in the the 06/04/2020 message to prison facility superintendents regarding efforts by the Department’s Occupational Nurse Consultants to partner with prisons to identify close contacts of an incarcerated individual or violator with suspected or confirmed COVID-19.

September 2020

09/30/2020

HQ EOC — Memo to All Prisons Staff: Prison/Health Services Divisions Safe Start Corrections (pdf)

Message from Prisons/Health Services Unified Command Incident Commanders Miller and Henry to all Prisons employees regarding a review of the re-implementation of searches at prison facilities.

09/23/2020

HQ EOC — Memo to Interested Parties: Pilot project to resume social outings at select Work/Training Release Facilities (pdf)

Message from Reentry Senior Administrator Leavell to governmental and external stakeholders regarding the Agency’s social outing pilot project at three Work/Training Release facilities.

HQ EOC — PRESS RELEASE: Corrections Announces Social Outing Pilot Project for Three Work Release Facilities

Press release about the agency’s social outing pilot project at three work release facilities.

09/17/2020

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (Version 21) (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Memo to All Prison Staff: COVID-19 Staff Serial Testing Status (pdf)

Memo from Prisons/Health Services Unified Command Incident Commanders Svoboda and Cole to all Prisons employees regarding an update to serial COVID-19 testing for employees.

HQ EOC — Memo to All DOC Staff: COVID-19 Return to Work Criteria and Guidance (pdf)

Memo from Emergency Operations Center Manager Roberts to all department employees regarding guidance for employees returning to work after being screened out of the worksite for COVID-19 related symptoms or for testing positive.

09/11/2020

HQ EOC — Memo to All Incarcerated Individuals: Updated Recreation Protocols

Memo from Prisons/Health Services Unified Command Incident Commanders Svoboda and Cole to all incarcerated individuals regarding prohibited and allowed recreational activities and equipment.

HQ EOC — Memo to All Prison Staff: Updated Recreation Protocols (pdf)

Memo from Prisons/Health Services Unified Command Incident Commanders Svoboda and Cole to all prisons employees regarding prohibited and allowed recreational activities and equipment.

09/10/2020

HQ EOC — Memo to All DOC Staff: High Risk Accomodation Requests (pdf)

Memo to all DOC employees from Human Resources Director Todd Dowler regarding agency information for the extended protections for individuals at increased high risk due to COVID-19 by Governor Inslee.

09/04/2020

HQ EOC — Department of Corrections Response to the Office of Corrections Ombuds report (pdf)

Secretary Sinclair's response to the Office of the Corrections Ombuds report on the DOC COVID-19 response.

HQ EOC — New job aids and employee resources added to the agency's website

Information for employees and supervisors for instances when employees were denied access to or screened out from an agency worksite.

HQ EOC — DOC COVID-19 Active Screening Questionnaire - UPDATE (pdf)

The WA DOC COVID-19 active screening questionnaire has been updated with streamlined questions and will continue to be updated as the CDC and Washington State Department of Health’s information on COVID-19 changes.

HQ EOC — Memo to All Male Facility Prison Staff: Incoming Incarcerated Individuals from Coyote Ridge Corrections Center (pdf)

Memo from Prisons/Health Services Unified Command Incident Commanders Svoboda and Cole to all prison employees at male facilities regarding transfers of incarcerated individuals from CRCC.

HQ EOC — Memo to All Incarcerated Individuals at Male Facilities: Incoming Incarcerated Individuals from Coyote Ridge Corrections Center

Memo from Prisons/Health Services Unified Command Incident Commanders Svoboda and Cole to all incarcerated individuals at male facilities regarding transfers of incarcerated individuals from Coyote Ridge Corrections Center.

HQ EOC — PRESS RELEASE: Corrections Secretary Outline COVID-19 Response at Six Months

Press release about the agency’s COVID-19 response.

August 2020

08/28/2020

HQ EOC — Memo to All Incarcerated Individuals and Work Release Residents: Updated COVID-19 Frequently Asked Questions

Memo from Chief Medical Officer Kariko to incarcerated individuals and work release residents providing answers to frequent COVID-19 questions.

08/25/2020

HQ EOC — Memo to All Superintendents and Health Services Managers: Restructuring of Headquarters and Facility Unified Commands (pdf)

Memo from Prisons/Health Services Unified Command Incident Commanders Svoboda and Cole to Prisons facility Superintendents and Health Service Managers regarding the restructuring of headquarters and facility Prisons/Health Services Unified Commands and direction regarding when facility Incident Command Posts will be open.

08/20/2020

HQ EOC — DOC COVID-19 Outbreak Checklist (pdf)

The department has created a checklist for prison facilities to utilize when a COVID-19 outbreak, as defined by the Washington State Department of Health, occurs at a facility.

08/14/2020

HQ EOC — Message to All Interested Parties: Staff COVID-19 Testing at Washington State Penitentiary (pdf)

Message from Secretary Sinclair to governmental and external stakeholders regarding serial COVID-19 testing of employees at the Washington State Penitentiary.

08/13/2020

HQ EOC — Updated PPE Matrix (pdf)

This document is effective immediately 08/13/2020 and supersedes all previous PPE guidance.

HQ EOC — Memo to All Superintendents, All Regional Administrators, All Transportation Staff: Transportation PPE - UPDATE (pdf)

Message from Prisons/Health Services Unified Command Incident Commanders Cole and Svoboda to all DOC superintendents, regional administrators and transportation staff regarding personal protection equipment updates for all transportation employees and incarcerated and supervised individuals during transports.

08/07/2020

HQ EOC — Memo to All Interested Parties: False COVID-19 positive tests at Stafford Creek Corrections Center (pdf)

Memo from Deputy Director Fithian to governmental and external stakeholders regarding two incarcerated individuals at Stafford Creek Corrections Center who received false positive COVID-19 test results.

08/06/2020

HQ EOC — Memo to All Correctional Facility Staff and All Incarcerated Individuals: Free Calls and JPay offerings extended

Memo from Assistant Secretary Herzog to all prison employees and incarcerated individuals regarding the details of the extension of Free Reply Wednesdays, two free video visits each week, and two free stamps each week from JPay until at least 12/31/2020. Two free five minute phone calls will be provided until the department can resume visitation.

WCCW ICP — Memo to All Staff (WCCW): Staff COVID-19 Testing

Memo from WCCW Superintendent Wofford to WCCW employees regarding mandatory testing of employees starting on 08/10/2020.

08/05/2020

HQ EOC — Memo to All interested parties: Staff serial COVID-19 testing at Corrections (pdf)

Memo from Secretary Sinclair to governmental and external stakeholders regarding the identification of the next facilities to begin serial COVID-19 testing of employees and the factors considered in prioritization of facilities.

08/03/2020

SCCC ICP — Memo to All Staff: COVID 19 Testing Update (pdf)

Memo from SCCC Superintendent Haynes to all SCCC employees regarding a clerical error made by the testing lab that incorrectly reported two SCCC incarcerated individuals as positive for COVID-19.

SCCC ICP — Memo to Local Family Council SCCC and Incarcerated Population: COVID 19 Update SCCC

Memo from SCCC Superintendent Haynes to the SCCC Local Family Council and incarcerated population regarding a clerical error made by the testing lab that incorrectly reported two SCCC incarcerated individuals as positive for COVID-19.

MCC ICP — Memo to MCC Incarcerated Population: MSU Situation Update

Memo from MCC Superintendent Jackson to the MCC incarcerated population providing an update on COVID-19 cases at the Minimum Security Unit, quarantines, movie channel issues, work release transfers, and face coverings.

HQ EOC — Memo to All Prisons Staff: Use of hand dryers in prison facilities (pdf)

Memo from Prisons/Health Services Unified Command Incident Commanders Svoboda and Cole to all prisons employees regarding allowing the use of electric hand dryers.

July 2020

07/31/2020

HQ EOC — Memo to All Prisons Staff: Staff Serial COVID-19 Testing (pdf)

Memo from Prisons/Health Services Unified Command Incident Commanders Svoboda and Cole to all prison employees regarding the identification of the next facilities to begin serial COVID-19 testing of employees and the factors considered in prioritization of facilities.

07/27/2020

HQ EOC — Active Screening Questionnaire (pdf) updated to reflect new COVID-19 symptoms as recognized by the CDC

The Centers for Disease Control and Prevention (CDC) continue to update their COVID-19 guidelines, to include the addition of new symptoms.

07/24/2020

HQ EOC — Memo to All Superintendents, Facility Medical Directors, and Health Services Managers: COVID-19 Special Population Units Guideline Version #3 (pdf)

Update to previous version of restrictions and protocols for special population units at prison facilities.

07/23/2020

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (Version 20) (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

MCC ICP — Message to all MCC Employees: Staff COVID-19 Testing Update

Message from MCC Superintendent Obenland to all MCC employees regarding the testing of over 900 employees as of 07/22/2020, when to expect test results, notification of positive test results, how to confirm negative test results, and the process for serial testing in future weeks.

07/22/2020

HQ EOC — Memo to All reentry, prisons and community corrections staff: Staff pre-deployment medical clearance/respirator clearance (pdf)

Memo from Deputy Secretary Martin and Assistant Secretaries Herzog and Armbruster regarding N95 fit testing for employees deploying to other facilities to assist with pandemic response.

07/21/2020

HQ EOC — Memo to All interested parties: Staff and Incarcerated Individual COVID-19 Testing at MCC (pdf)

Memo from Secretary Sinclair to governmental and external stakeholders regarding the testing of incarcerated individuals at MCC MSU and all MCC employees.

07/20/2020

HQ EOC — Memo to All DOC Staff: Employees Who Cannot Wear Face Masks Due to Health Conditions

Memo from Human Resources Director Dowler to all DOC employees regarding direction on reasonable accommodation in DOC 840.100 (pdf) for employees who cannot wear face coverings due to health conditions.

HQ EOC — Memo to All Incarcerated Individuals: Fee-Based Indoor and Outdoor Weightlifting Program Fees Suspended

from Deputy Secretary Martin and Assistant Secretary Herzog regarding fee-based indoor and outdoor weightlifting programs.

HQ EOC — COVID-19 DOC Dental Services Protocol (pdf)

Update to 03/16/2020, 03/17/2020, 03/26/2020, and 04/02/2020 Dental Services Protocols.

MCC ICP — Memo to MCC Employees: Staff COVID-19 Testing (pdf)

Memo from MCC Superintendent Obenland to MCC employees regarding mandatory testing of employees starting on 07/21/2020.

07/16/2020

HQ EOC — Memo to Incarcerated Individuals at Monroe Correctional Complex: Isolation/Quarantine information

Memo from MCC Incident Commander Eric Jackson to incarcerated individuals at MCC regarding questions from the population around isolation/quarantine protocols.

07/15/2020

HQ EOC — Memo to all Superintendents: Aerosolized filtering in dental areas in prisons (pdf)

Memo from Incident Commander Prisons Health Services Unified Command Arminda Svoboda and Chief of Dentistry Dr. Joy McDaniel regarding the need to have a HEPA filtration unit in each dental clinic across the state.

07/13/2020

HQ EOC — Memo to All DOC Staff: COVID-19 precautions for employees who carpool/vanpool (pdf)

Memo from Secretary Sinclair regarding precautions/considerations for employees who use carpool/vanpool when traveling to and from work.

07/10/2020

HQ EOC — Memo to All Prisons and Work Release Staff: Updated guidance regarding face covering use by incarcerated individuals and work release residents (pdf)

Memo from Deputy Secretary Julie Martin, Assistant Secretary of Prisons Rob Herzog, and Assistant Secretary of Reentry Danielle Armbruster regarding face coverings depicting violence, gang affiliation, alcohol, drugs, or which could be construed as sexual in nature not being authorized.

HQ EOC — Memo to Incarcerated Individuals and Work Release Residents: Updated guidance regarding face coverings

Memo from Deputy Secretary Julie Martin, Assistant Secretary of Prisons Rob Herzog, and Assistant Secretary of Reentry Danielle Armbruster regarding face coverings depicting violence, gang affiliation, alcohol, drugs, or which could be construed as sexual in nature not being authorized.

07/09/2020

MCC Incident Command Post — Memo to MSU Incarcerated Individuals at Monroe Correctional Complex: COVID-19 Testing

Memo from Superintendent Eric Jackson to the incarcerated population about beginning COVID-19 testing of the incarcerated population housed at the Minimum Security Unit (MSU) on Friday, July 10, 2020 and continuing over the next several days.

MCC Incident Command Post — Memo to MCC Staff: MSU Incarcerated Individual COVID-19 Testing (pdf)

Memo from Superintendent Eric Jackson to all MCC staff about COVID-19 testing of the incarcerated population housed at the Minimum Security Unit (MSU) on Friday, July 10, 2020 and continuing over the next several days.

HQ EOC — Memo to Incarcerated Individuals and Work Release Residents: Important Warning about Hand Sanitizers or Rubs containing Methanol

Memo from Secretary Sinclair to incarcerated individuals regarding health risks associated with methanol based hand sanitizers. The Department has confirmed that none of the hand sanitizing products produced and distributed by Correctional Industries, received by the SEOC, or distributed by the department’s Emergency Operations Center contain methanol.

HQ EOC — Memo to All DOC Staff and Interested Parties: Important Warning about Hand Sanitizers or Rubs containing Methanol (pdf)

Memo from Secretary Sinclair to all DOC staff and governmental and external stakeholders regarding health risks associated with methanol based hand sanitizers. The Department has confirmed that none of the hand sanitizing products produced and distributed by Correctional Industries, received by the SEOC, or distributed by the department’s Emergency Operations Center contain methanol.

HQ EOC — Memo to Interested Parties: Announcing Corrections' Rapid Deployment Care Facility (pdf)

Memo from Secretary Sinclair to governmental and external stakeholders regarding the plan to establish a Rapid Deployment Care Facility and deconstruction of the Monroe Correctional Complex Regional Care Facility.

HQ EOC — Memo to All DOC Staff: Announcing Corrections' Rapid Deployment Care Facility (pdf)

Memo from Secretary Sinclair to all department staff regarding the plan to establish a Rapid Deployment Care Facility and deconstruction of the Monroe Correctional Complex Regional Care Facility.

07/08/2020

HQ EOC — Memo to Incarcerated Individuals: Extension of Incarcerated Individual Gratuity Cap Increase

This memo serves as an update to the three previous messages regarding incarcerated individual gratuity dated March 27, 2020, April 27, 2020, and June 4, 2020. The department has made the decision due to the budget shortfall that the gratuity cap for Class III positions will remain at $70.00 through July 31, 2020 and revert back to $55.00.

07/08/2020

HQ EOC — Memo to Incarcerated Individuals: Extension of Incarcerated Individual Gratuity Cap Increase

This memo serves as an update to the three previous messages regarding incarcerated individual gratuity dated March 27, 2020, April 27, 2020, and June 4, 2020. The department has made the decision due to the budget shortfall that the gratuity cap for Class III positions will remain at $70.00 through July 31, 2020 and revert back to $55.00.

CRCC Incident Commanmd Post — Memo to CRCC MSC Incarcerated Individuals: MI3 Additional Testing, Importance of Social Distancing, and Alternative Housing Locations

Message from the CRCC Incident Command Post to all incarcerated individuals at the CRCC Medium Security Complex regarding additional testing, dayroom activity, and alternative housing updates.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (Version 19) (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

07/07/2020

CRCC Incident Commanmd Post — Memo to Alternative Housing Incarcerated Individuals: JPay Player Syncing for CRCC’s Alternative Housing

Message from the CRCC Incident Command Post to all incarcerated individuals at the CRCC Medium Security Complex Alternative Housing unit regarding the adjustment of the normal 20 day syncing of JPay players.

07/06/2020

CRCC Incident Commanmd Post — Memo to CRCC – MSC Incarcerated Individuals: Medium Unit Dayrooms Social Distancing Expectations & MI3 Additional Testing

Message from the CRCC Incident Command Post to all incarcerated individuals at the CRCC Medium Security Complex regarding dayroom and out-of-cell activities in the medium housing units and additional testing in the long-term minimum housing units.

HQ EOC — Memo to All Incarcerated Individuals: Free Calls and JPay offerings extended

Message from Assistant Secretary Herzog to all incarcerated individuals regarding the details of the extension of two free weekly calls through July 31, 2020 and specific JPay services from July 12 to August 12, 2020.

HQ EOC — Memo to All Incarcerated Individuals: Extension of Incarcerated Individuals Gratuity Expiring

Update to March 27, April 27, and June 4, 2020 messages from Deputy Secretary Martin and Assistant Secretaries Rob Herzog and Danielle Armbruster to incarcerated individuals regarding the July 31, 2020 expiration of the policy exception that provided gratuity to incarcerated individuals unable to perform their duties due to no fault of their own related to COVID-19.

07/02/2020

CRCC Incident Command Post — Memo to CRCC Employees: Information Update/Direction

Update to the 06/29/2020 message from CRCC Superintendent Uttecht to CRCC employees regarding the available call number to receive COVID-19 results for employees to utilize if they have not been contacted within five days of their testing date. Update includes direction from Ben Franklin Transit regarding face covering requirements.

HQ EOC — Memo to All Interested Parties: Incoming Incarcerated Individuals from Coyote Ridge Corrections Center

Update to the 06/26/2020 message from Assistant Secretary Herzog to governmental and external stakeholders providing information regarding the transfer of incarcerated individuals from CRCC.

June 2020

06/30/2020

HQ EOC — PRESS RELEASE: Coyote Ridge Corrections Center releases preliminary test results lower than state weekly average

Press release regarding the preliminary test results from Coyote Ridge Corrections Center.

HQ EOC — Message to Interested Parties: Staff and Incarcertated Individual COVID-19 Testing at CRCC (pdf)

Message from Secretary Sinclair to governmental and external stakeholders regarding the preliminary test results from Coyote Ridge Corrections Center.

CRCC Incident Command Post — Message to CRCC Incarcerated Individuals: COVID-19 Operation Update

Message from CRCC Superintendent Uttecht to CRCC incarcerated individuals providing an update and data regarding the COVID-19 test results for CRCC employees and incarcerated individuals.

CRCC Incident Command Post — Message to CRCC Employees: Staff COVID-19 Testing Operation Update (pdf)

Message from CRCC Superintendent Uttecht to CRCC employees providing an update and data regarding the COVID-19 test results for CRCC employees and incarcerated individuals.

06/29/2020

CRCC Incident Command Post — Message to CRCC Employees: Employee COVID-19 Testing Update (pdf)

Message from CRCC Superintendent Uttecht to CRCC employees regarding the available call number to receive COVID-19 results for employees to utilize if they have not been contacted within five days of their testing date.

06/27/2020

CRCC Incident Command Post — Message to CRCC Incarcerated Individuals: CRCC COVID-19 Alternate Housing

Message from CRCC Superintendent Uttecht to CRCC incarcerated individuals regarding temporary alternate housing locations as part of the facility COVID-19 testing plan.

06/26/2020

CRCC Incident Command Post — Message to CRCC Employees: Staff COVID-19 Testing (pdf)

Message from CRCC Superintendent Uttecht to CRCC employees regarding COVID-19 test results and serial testing.

HQ EOC — Message to All Staff and Incarcerated Individuals: Incoming Incarcerated Individuals from Coyote Ridge Corrections Center

Message from Assistant Secretary Robert Herzog to all Prisons Division employees and incarcerated individuals providing information regarding the transfer of incarcerated individuals from CRCC to other facilities to create capacity and manage the COVID-19 emergency at CRCC. Only individuals who receive two negative COVID-19 tests and remain asymptomatic for fourteen days will be eligible to transfer.

HQ EOC — Message to All interested parties: Incoming Incarcerated Individuals from Coyote Ridge Corrections Center (pdf)

Message from Assistant Secretary Herzog to governmental and external stakeholders providing information regarding the transfer of incarcerated individuals from CRCC to other facilities to create capacity and manage the COVID-19 emergency at CRCC. Only individuals who receive two negative COVID-19 tests and remain asymptomatic for fourteen days will be eligible to transfer.

06/24/2020

HQ EOC — Message to All interested parties: Second Incarcerated Individual in Washington Dies of COVID-19 (pdf)

Message from Secretary Sinclair to governmental and external stakeholders regarding the passing of incarcerated individual William Bryant due to COVID-19 on 6/22/2020.

CRCC Incident Command Post — Message to CRCC Incarcerated Individuals: Second Incarcerated Individual Death Due to COVID-19

Message from CRCC Superintendent Uttecht to CRCC incarcerated individuals regarding the passing of incarcerated individual William Bryant due to COVID-19 on 06/22/2020.

HQ EOC — PRESS RELEASE: Second Incarcerated Individual in Washington Dies of COVID-19

Press release detailing the passing of incarcerated individual William Bryant due to COVID-19 on 06/22/20.

HQ EOC — Message to All interested parties: Staff and Incarcerated Individual COVID-19 Testing at CRCC (pdf)

Message from Secretary Sinclair to governmental and external stakeholders regarding the 06/24/20 start of testing of employees and incarcerated individuals at CRCC.

06/23/2020

CRCC Incident Command Post — Message to CRCC Incarcerated Population: Staff and Incarcerated Individual COVID-19 Testing

Message from CRCC Superintendent Uttecht to CRCC incarcerated individuals regarding the beginning of testing of CRCC employees and the incarcerated population on 06/24/2020.

CRCC Incident Command Post — Message to CRCC Employees: Staff and Incarcerated Individual COVID-19 Testing (pdf)

Message from CRCC Superintendent Uttecht to CRCC employees regarding the beginning of testing of CRCC employees on 06/24/2020.

HQ EOC — Message to All Staff and Incarcerated Individuals: Phased approach to programming and education

Message from Deputy Secretary Julie Martin and Assistant Secretary Rob Herzog to department employees and incarcerated individuals clarifying the Programs and Volunteers section of the Department’s Safe Start Corrections plan.

06/22/2020

WCCW Incident Command Post — Message to All Incarcerated Individuals, Staff and Stakeholders Washington Corrections Center for Women: Establishing a Regional Care Facility (RCF) at WCCW

Message from WCCW Superintendent Deborah J. Wofford regarding the establishment of a Regional Care Facility at WCCW.

CRCC Incident Command Post — Message to CRCC Employees: N95 fit testing at Coyote Ridge (pdf)

Message from CRCC Superintendent Uttecht to CRCC employees requiring expanded N95 fit testing of all staff for further protection.

06/18/2020

CRCC Incident Command Post — Message to CRCC’s Incarcerated Individuals: First Incarcerated Individual Death Due to COVID-19

Message from CRCC Superintendent Uttecht to CRCC Incarcerated Individuals regarding the passing of incarcerated individual Victor Bueno due to COVID-19 on 06/17/2020.

HQ EOC — Message to All Interested Parties: First Incarcerated Individual in Washington Dies of COVID-19 (pdf)

Message from Secretary Sinclair to governmental and external stakeholders regarding the passing of incarcerated individual Victor Bueno due to COVID-19 on 06/17/2020.

HQ EOC — Message to All Staff: First incarcerated patient dies of COVID-19 (pdf)

Message from Secretary Sinclair to all department employees regarding the passing of incarcerated individual Victor Bueno due to COVID-19 on 06/17/2020.

CRCC Incident Command Post — Message to CRCC Employees: First Incarcerated Individual Death Due to COVID-19

Message to CRCC Employees regarding the passing of incarcerated individual Victor Bueno due to COVID-19 on 06/17/2020.

HQ EOC — PRESS RELEASE: First Incarcerated Individual in Washington Dies of COVID-19

Press release detailing the passing of incarcerated individual Victor Bueno due to COVID-19 on 06/17/2020.

06/17/2020

CRCC Incident Command Post — Message to Incarcerated Individuals: Communication Plan (COVID-19 Testing Plan)

Message to CRCC Incarcerated Individuals announcing a plan to test all CRCC employees and incarcerated individuals at the Medium Security Complex.

HQ EOC — Message to Interested Parties: Testing of all CRCC staff and incarcerated individuals in the Medium Security Unit (pdf)

Message to governmental and external stakeholders announcing the exploration of additional testing strategies to mitigate the spread of COVID-19 at the CRCC Medium Security Complex by the Department in collaboration with the Washington SEOC and Department of Health.

06/15/2020

HQ EOC — Message to All Work Release Restidents and Staff: Corrections Health Protocols to prevent the spread of COVID-19

Message from Susie Leavell, Senior Administrator, Reentry Division to Work Release residents and employees regarding COVID-19 protocols, quarantine, testing, removal from isolation/quarantine, “close contact” with symptomatic individuals, PPE, and face coverings.

06/11/2020

HQ EOC — PRESS RELEASE: Coyote Ridge Corrections Center Medium Security Complex on Restricted Movement to Contain COVID-19

Press release detailing the restricted movement status at the Medium Security Complex at Coyote Ridge Corrections Center. The Minimum Security Unit has not been placed on restricted movement.

HQ EOC — Message to All Appointing Authorities: Quality Assurance Site Visits (pdf)

Quality assurance visits will begin immediately at all agency locations.

HQ EOC — Message to All DOC Staff: Individual Hand Sanitizer Bottles

Each employee will be receiving an individual hand sanitizer bottle that can be refilled at the work location as a token of appreciation.

06/10/2020

HQ EOC — Message to Incarcerated Individuals and Residents: Safe Start Corrections

Message outlining the Department’s step-by-step approach (pdf) to begin safely repopening operations during COVID-19 to prisons incarcerated individuals and Work/Training Release residents. Message and posters are to be posted for the population to view. Printed documents will be delivered to those currently housed in quarantine and isolation status.

HQ EOC — Message to All Interested Parties: Safe Start Corrections

Message outlining the Department’s step-by-step approach (pdf) to begin safely repopening operations during COVID-19 to governmental and external stakeholders.

HQ EOC — Message to All DOC Staff: Safe Start Corrections

Message outlining the Department’s step-by-step approach (pdf) to begin safely repopening operations during COVID-19 to department employees.

HQ EOC — Message to Appointing Authorities: Updated Initial Screening Log for worksite screening stations

The Initial Screening Log has been modified to allow screeners to gather all required information for uploading to the Screening SharePoint site.

06/08/2020

HQ EOC — Updated PPE Matrix (pdf)

This document is effective immediately 06/08/2020 and supersedes all previous PPE guidance.

06/05/2020

HQ EOC — Memo to all Appointing Authorities: Screening SharePoint Version 2 (pdf)

The Screening SharePoint site launched on April 27, 2020 has been modified to better meet the needs of our screening contributor groups.

06/04/2020

HQ EOC — Message to Superintendents: Exposure Partnership with Facilities (pdf)

This message outlines efforts to partner with prisons to identify close contacts of an incarcerated individual or violator with suspected or confirmed COVID-19. The purpose of this document is to identify facility representative(s) who can assist Occupational Nurse Consultants (ONCs) in identifying those who were in close contacts (pdf) in a timely manner without sending unnecessary staff out on quarantine.

HQ EOC — Memo to all incarcerated individuals: Extension of Incarcerated Individual Gratuity

This memo serves as an update to the two previous messages regarding incarcerated individual gratuity dated March 27, 2020 and April 27, 2020. The Department has made the decision to extend the policy exceptions and continue providing gratuity to incarcerated individuals unable to perform their duties due to no fault of their own related to COVID-19. Additionally, the gratuity cap for Class III positions will remain at $70.00.

06/03/2020

HQ EOC — Message to Superintendents :COVID-19 Healthcare and Custody Workers in Designated Shortage Areas

Certain facilities have been identified as “designated shortage areas” in regards to healthcare and custody staff. Forms have been developed to assist facilities who have reached a critical shortage.

06/01/2020

HQ EOC — Revised Rapid Reentry, Warrants, Hearing and Termination Process

The Rapid Reentry Hearing and Termination Process has been updated. The Rapid Reentry, Warrants, Hearing and Termination Process shall be used when a Rapid Reentry transfer from prison to the community is in violation or requires termination and return to a facility.

HQ EOC — Memo to all incarcerated individuals: Free Calls Extended

Due to our continued response to COVID-19, the Department of Corrections will extend free access to phone calls. All incarcerated individuals will continue to receive two (2) free five (5) minute calls per week through June 30, 2020. As a reminder, if your free calls are not used by the end of the period, ending June 30, 2020, no credit will be given.

May 2020

05/29/2020

HQ EOC — Memo to all work release residents: Room and Board Waiver Update

This is an update to messages sent previously regarding room and board waivers. As previously announced on May 1, 2020, room and board waivers will be reviewed on an individual basis, unless the entire facility has been place on quarantine status. Due to the continued impact of COVID-19, the Department is extending the room and board waiver process through June 30, 2020, at which time it will be reviewed.

05/28/2020

HQ EOC — Checklist for COVID-19 Symptomatic Patients - Work/Training Release (pdf)

Checklist for PPE, clinical assessments, and notifications for Work/Training Release facility employees for when a resident presents COVID-19-like symptoms.

05/27/2020

HQ EOC — Memo to all DOC staff: Assistance Medical Assistant-Certified and Nursing Assistant-Certified (pdf)

Due to COVID-19, we are experiencing a need to staff additional Medical Assistant-Certified and Nursing Assistant-Certified positions. We are seeking immediate assistance from employees, regardless of job classification, who possess a current Medical Assistant or Nursing Assistant certification. The need is to assist at the Regional Care Facility (RCF) at Airway Heights Corrections Center where you would be caring for positive COVID-19 patients.

05/26/2020

HQ EOC — Checklist for COVID-19 Symptomatic Patients - Prisons (pdf)

Checklist for PPE, clinical assessments, and notifications for Prison Facility Health Services for when an incarcerated individual presents COVID-19-like symptoms.

05/22/2020

HQ EOC — Message to Correctional Industries Headquarters employees: Teleworking

As Governor Inslee’s Safe Start Washington continues a phased approach to reopen businesses and modify social distancing measures in Washington communities, Correctional Industries Headquarters will continue to operate on a limited basis with only critical staffing reporting to the office for daily work.

Telework is supported by Executive Order 16-07. Employees should continue telework assignments and limit in person work related interactions to continue to reduce the risk of transmission of COVID-19 in the work place

HQ EOC — Memo to all DOC employees: Updated Proper Use of Face Coverings and Masks (pdf)

Clarification is being provided in response to the original message sent on May 18, 2020. The do’s and don’ts of face covering and routine-use masks is important in the prevention of transmission. Please review the updated tips to remember when wearing your face covering or mask.

05/21/2020

HQ EOC — Memo to all work release residents: Phased Approach to Resume Visitation/Social Outings in Work Release

The department understands the importance of family relationships and the challenges presented with staying connected to your loved ones through this difficult time that the visitation program is suspended. Understandably many of you have inquired when visitation and social outings can resume.

HQ EOC — Memo to Appointing Authorities: Leave Guidance Document (pdf)

The purpose of this communication is to share the approved leave guidance job aid (pdf) that is used by the Secondary Screening Task Force (SSTF) to reconcile leave for employees who were denied access to a facility or office as a result of answering yes to one or more of the active screening questions.

05/19/2020

HQ EOC — Message to Headquarters staff: LMS Training - Mobile Work for Supervisors

Telework is a new concept for many of us. Supervisors are encouraged to maintain contact with teleworking employees on a regular basis and provide support as needed to ensure employees feel engaged and remain connected to their work . To provide guidance, all supervisors are requested to complete LMS training WA-State Mobile Work for Supervisors.

HQ EOC — Memo to all incarcerated individuals: Phased Approach to Resume Statewide Visitation

The department understands the importance of family relationships and the challenges presented with staying connected to your loved ones through this difficult time that the visitation program is suspended. Understandably many of you have inquired when visitation can resume.

DOC is aligned with Governor Inslee's Stay Home, Stay Healthy Order and is managing DOC locations according to the guidance provided by the Washington State Department of Health and Centers for Disease Control. This approach reduces the risk for incarcerated people who are at high risk for transmission of COVID-19 linked to congregate living conditions presented in correctional facilities.

HQ EOC — Memo to Headquarters staff: Continued Commitment to Telework (pdf)

As Governor Inslee’s Safe Start Washington continues a phased approach to reopen businesses and modify social distancing measures in Washington communities, DOC Headquarters will continue to operate on a limited basis with only critical staffing reporting to the office for daily work.

HQ EOC — Message to all incarcerated individuals: Line of Duty Death from COVID-19

The Washington State Department of Corrections was notified that Correctional Officer Berisford Anthony Morse, 65 years of age, passed away on Sunday, May 17, 2020 from complications of COVID-19.

05/18/2020

HQ EOC — Memo to all DOC staff: First Line of Duty Death from COVID-19 (pdf)

Our agency was notified today that Correctional Officer Berisford Anthony Morse of the Monroe Correctional Complex passed away on Sunday, May 17, 2020 from complications of COVID-19.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (Version 18) (pdf)

DOC is in continuous communication with DOH to revise the health screening, testing and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Memo to all DOC staff: Proper Use of Face Coverings (pdf)

It has been just over one month since all employees began wearing mandatory face coverings or routine-use masks while at work. We want to take a moment to highlight some of the do’s and don’ts around this practice.

For face coverings and routine-use masks to be effective in preventing transmission, they must be used correctly. Here are a few tips to remember when wearing your face covering or routine-use mask:

  • Face coverings and routine-use face masks should only be taken off during meal times and when 6 feet from the closest person.
  • They should not be removed or pulled down for talking, snacking, singing, whistling, coughing or any other similar activity.
  • Proper hand hygiene is necessary anytime you touch your face-covering or routine-use mask.

05/15/2020

HQ EOC — The DOC COVID-19 Rapid Reentry email box will no longer be monitored

May 15, 2020 marks the end of this authorization and the department achieved the established goal to transition 950 incarcerated individuals to the community. Over the past month, teams across the state have been working tirelessly to complete the task of transitioning individuals into the community. All individuals that were transitioned to the community had an approved investigated address and sponsor. By the end of today, 528 individuals will have transitioned to the community through the Rapid Reentry and an additional 422 individuals were released under the commutation.

HQ EOC — Memo to all incarcerated individuals: Prison Population Reduction Efforts

Today marks the end of the authority provided under a Governor’s proclamation to transfer individuals into partial confinement under Rapid Reentry. The Departments direction was to reduce prison population up to 950. All individuals that were transitioned to the community had an approved investigated address and sponsor. There were 422 people who received commutation orders and 528 who were placed in the community through rapid reentry.

HQ EOC — Memo to all incarcerated individuals: Prison Population Reduction Efforts

As previously announced in the April 16 Upcoming Transfer of Individuals Back to the Community message, the Washington Department of Corrections was granted authority, through proclamation 20-50 from Governor Inslee, to reduce the number of incarcerated individuals in our state prisons. Using that authority, a list was developed of incarcerated individuals with non-violent and non-sex offenses during their current period of DOC jurisdiction. Those on the list within 75 days of their release date had their sentences commuted and those who were within seven (7) months of their release date became eligible for rapid reentry.

HQ EOC — Memo to all interested parties: Prison Population Reduction Efforts (pdf)

As previously announced in the April 16 Upcoming Transfer of Individuals Back to the Community message, the Washington Department of Corrections was granted authority, through proclamation 20-50 from Governor Inslee, to reduce the number of incarcerated individuals in our state prisons. Using that authority, a list was developed of incarcerated individuals with non-violent and non-sex offenses during their current period of DOC jurisdiction. Those on the list within 75 days of their release date had their sentences commuted and those who were within seven (7) months of their release date became eligible for rapid reentry.

HQ EOC — Memo to all staff: Prison Population Reduction Efforts (pdf)

As previously announced in the April 16 Upcoming Transfer of Individuals Back to the Community message, the Washington Department of Corrections was granted authority, through proclamation 20-50 from Governor Inslee, to reduce the number of incarcerated individuals in our state prisons. Using that authority, a list was developed of incarcerated individuals with non-violent and non-sex offenses during their current period of DOC jurisdiction. Those on the list within 75 days of their release date had their sentences commuted and those who were within seven (7) months of their release date became eligible for rapid reentry.

05/14/2020

HQ EOC — Memo to incarcerated individuals: GTL and JPay Updates

Incarcerated individuals will continue to receive 2 free 5 minute calls per week through 05/31/20. JPay will continue to add 2 free video calls, provide 2 free JPay stamps, and has extended Free Reply Wednesdays through 06/03/20.

HQ EOC — Memo to incarcerated individuals and work release residents: IRS Stimulus Checks and Unemployment Claims

Details the Internal Revenue Service (IRS) clarification that incarcerated individuals are not eligible for economic stimulus payments issued in response to COVID-19 and details how the department will return deposits to the IRS. Clarifies that incarcerated individuals in prison facilities are not eligible to receive unemployment claims.

HQ EOC — DOC Form 09-242: General Authorization For Release Of Information (pdf)

Link to DOC Form 09-242: General Authorization For Release Of Information provided due to increase of requests for the release of personably identifiable health information for incarcerated individuals due to COVID-19.

05/13/2020

HQ EOC — Revised Rapid Reentry, Warrants, Hearing and Termination Process

The Rapid Reentry Hearing and Termination Process has been updated. The Rapid Reentry, Warrants, Hearing and Termination Process shall be used when a Rapid Reentry transfer from prison to the community is in violation or requires termination and return to a facility.

05/12/2020

HQ EOC — Active Screening Questionnaire (pdf)

The Centers for Disease Control (CDC) continue to update their COVID-19 guidelines, to include the addition of new symptoms. The revised Active Screening Questionnaire has been updated to reflect new COVID-19 symptoms as recognized by the CDC.

05/11/2020

HQ EOC — Message to all staff: Fraudulent Unemployment Claims (pdf)

The agency has recently become aware that on a nationwide level, including in WashingtonState, there have been many reports that scammers have been fraudulently claiming COVID-19 unemployment compensation. We know some fraudulent claims have been filed using personally identifiable information (PII) of some staff at DOC. The source of how and when the scammers acquired the information of tens-of-thousands of individuals is not yet known, though state and federal law enforcement are looking into it.

05/07/2020

HQ EOC — Memo to all employees: Expanded Families First COVID-19 Leave & Leave Review Following Secondary Screening (pdf)

The purpose of this message is to provide you with answers to some of the common questions we’ve received about the new leave, explain the process to request leave, as well as provide you with information related to leave review following secondary screening.

HQ EOC — Employee job aid: Secondary Screening Vs. Staff Mapping (pdf)

Job aid outlining the difference between secondary screening and staff mapping.

05/06/2020

HQ EOC — Updated - Negotiated Sanction Reviews and Telephonic Hearings Policy Changes Response to COVID-19 (pdf)

Effective immediately, the Department is granting a policy exception to DOC 460.140 Hearings and Appeals (pdf), allowing Negotiated Sanction (NS) reviews and hearings to be conducted telephonically or via video conferencing technology (e.g. Skype) rather than in-person, should the need exist. When a NS review or a full hearing is conducted telephonically or via video conferencing, the hearings process and procedures at the time of the actual proceeding will continue to follow DOC 460.140 Hearings and Appeals.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (Version 17) (pdf)

DOC is in continuous communication with DOH to revise the health screening, testing and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Memo to incarcerated individuals: Final Phase of Rapid Reentry Program

As outlined in my message dated April 16, 2020, Governor Inslee’s Proclamation 20-50 Reducing Prison Population directed Corrections to take additional measures to provide more physical distancing. As of May 4, 2020, there have been a total of 682 individuals that have transferred back to the community as a part of the COVID-19 Incarcerated Population Reduction Effort. The steps being taken create additional physical distancing and represent the latest work in the agency’s diligent efforts to preserve the health of institutions and all people- staff and incarcerated individuals. The 682 individuals were within six months of their release date and were not currently incarcerated for violent or sex offenses.

HQ EOC — Memo to all staff: Final Phase of Rapid Reentry Program (pdf)

As outlined in my message dated April 16, 2020, Governor Inslee’s Proclamation 20-50 Reducing Prison Population directed Corrections to take additional measures to provide more physical distancing. As of May 4, 2020, there have been a total of 682 individuals that have transferred back to the community as a part of the COVID-19 Incarcerated Population Reduction Effort. The steps being taken create additional physical distancing and represent the latest work in the agency’s diligent efforts to preserve the health of institutions and all people- staff and incarcerated individuals. The 682 individuals were within six months of their release date and were not currently incarcerated for violent or sex offenses.

05/05/2020

HQ EOC — Update to disciplinary santions related to commissary

Disciplinary sanctions related to Commissary privileges have been lifted giving all incarcerated individuals the opportunity to participate in the quarterly food package program for the duration of the COVID-19 crisis.

HQ EOC — Memo to Appointing Authorities: COVID-19 Mapping Guidelines Revision #2 (pdf)

The mapping process documents being used to identify any potential COVID-19 exposure(s) of our employees, incarcerated and those individuals under supervision have been revised.

05/01/2020

HQ EOC — Memo to all work release residents: Work Release Room and Board

The Agency understands the implications to reentry for individuals in work release whose employment has been affected by COVID-19. Moving forward, decisions to grant room and board waivers will be based on individual circumstances and full blanket waivers will only be granted when a facility is placed on quarantine status.

HQ EOC — Memo to all Superintendents: Updated Information regarding Commissary for Individuals on Isolation or Quarantine (pdf)

As noted in the Updated PPE Protocols for Patients on Isolation or Quarantine memorandum distributed to all department staff on April 1, 2020, incarcerated individuals on either isolation or quarantine status have the opportunity to place Commissary orders.

HQ EOC — Memo to all DOC staff: Extension of Governor Inslee’s Stay Home, Stay Healthy Order (pdf)

As we continue down this uncharted road, the Leadership Team and I want to express our appreciation for your flexibility and commitment to the safety of our staff, incarcerated and supervised individuals, stakeholders, and the general public.

HQ EOC — Memo to all incarcerated individuals: Establishment of Regional Care Facilities

The Washington Department of Corrections (DOC) is taking deliberate steps to continue to mitigate the spread of infection to the incarcerated population, staff and general public. In the event there is a significant increase in the number of COVID-19 cases within Washington’s correctional facilities, DOC requested an external agency assessment of the department’s operational ability to support an overflow of incarcerated individuals who are diagnosed with COVID-19.

April 2020

04/30/2020

HQ EOC — Memo to all DOC staff: Establishment of Regional Care Facilities (pdf)

The Washington Department of Corrections (DOC) is taking deliberate steps to continue to mitigate the spread of infection to the incarcerated population, staff and general public. In the event there is a significant increase in the number of COVID-19 cases within Washington’s correctional facilities, DOC requested an external agency assessment of the department’s operational ability to support an overflow of incarcerated individuals who are diagnosed with COVID-19.

HQ EOC — Memo to external stakeholders: Establishment of Regional Care Facilities (pdf)

The Washington Department of Corrections (DOC) is taking deliberate steps to continue to mitigate the spread of infection to the incarcerated population, staff and general public. In the event there is a significant increase in the number of COVID-19 cases within Washington’s correctional facilities, DOC requested an external agency assessment of the department’s operational ability to support an overflow of incarcerated individuals who are diagnosed with COVID-19.

04/28/2020

HQ EOC — Memo to incarcerated individuals: Extension of Incarcerated Individual Gratuity

This memo serves as an update to the original Incarcerated Individual Gratuity message dated March 27, 2020. The decision has been made to extend the exception and to continue providing gratuity to incarcerated individuals w1able to perfonn their duties due to no fault of their own related to COVID-19. Additionally, the gratuity cap for Class III positions has been increased from $55.00 to $70.00 per month. Both extensions are scheduled through May 31, 2020.

HQ EOC — Brochure for incarcerated individuals: COVID-19 What You Need to Do when Releasing from a Correctional Facility to the Community

Brochure that is provided to incarcerated individuals when they are releasing from a correctional facility and back into the community

HQ EOC — Protocol for Decontamination of Keys on Isolation Units

Protocol supplied to correctional facilities on the process for decontamination of keys on the isolation units.

HQ EOC — Updated Personal Protective Equipment Matrix (pdf)

This document is effective immediately 04/27/2020 and supersedes all previous PPE guidance.

HQ EOC — Memo to all DOC staff: Annual-In-Service – Online Training (pdf)

Our response to COVID-19 continues to impact our daily operations, including the cancelation of our instructor led Annual-In-Service (AIS) trainings. I am pleased to announce that our Training and Development Unit (TDU) has converted the following instructor led courses to online trainings.

04/24/2020

HQ EOC — Memo to Correctional Hearing Officers: Telephonic Hearings Policy Change and Exception in Response to COVID-19 (pdf)

Due to the impacts of COVID-19, the Department continues to identify processes and policy changes that will allow for effectiveness and efficiencies in assisting with providing opportunities to keep staff and those under our supervision safe and healthy.

HQ EOC — Memo to All Appointing Authorities: SharePoint Tracking Implementation for Secondary Screening (pdf)

DOC is migrating the secondary screening process to a SharePoint site for improved tracking of employees as they progress through the secondary screening process. Active Screening logs will be uploaded into the SharePoint site where screeners will update the status of each employee. Information will be available for appropriate supervisors/roster manager, Human Resources, and payroll representatives from every work location. Occupational Nurses will access the site to expedite contact mapping.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (Version 16) (pdf)

DOC is in continuous communication with DOH to revise the health screening, testing and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Memo to all Health Service Staff, Prison Correctional Program Managers, and Superintendents: Releasing Incarcerated Individuals from Isolation to the Community (pdf)

Checklist for all appropriate steps to take prior to releasing an incarcerated individual from isolation to the community. Includes proper internal classification, Health Service, and transport notifications and communication with external Health Departments. Facility Superintendent and Chief Medical Officer will approve plan prior to release. Includes reference to proper PPE requirements.

HQ EOC — Updated Personal Protective Equipment Matrix (pdf)

This document is effective immediately 04/24/2020 and supersedes all previous PPE guidance.

HQ EOC — Memo to all Superintendents and Health Services Managers: PPE Spotter Guide for Posting at Isolation and Quarantine Areas (pdf)

Step-by step equipment list and guide for PPE when entering and exiting isolation and quarantine areas. Includes protocol for decontamination of keys on isolation units. To be posted inside and outside of all entry points for medical isolation and quarantine areas.

HQ EOC — 14 Day Separation Process for all Incoming Incarcerated Individuals

The Department of Corrections has developed and approved recommendations to safely provide 14 days separation of all incoming incarcerated individuals from the currently housed population. County jail pick-ups will be reduced to every other week.

Objectives:

  1. To separate incarcerated individuals by cohort based off day of arrival.
  2. To eliminate any interaction with other incarcerated individuals.
  3. To minimize movement throughout the facility doing the 14 day separation.
HQ EOC — Memo to all incarcerated individuals and all work release residents: Extension of Temporary Changes to the Public Records Act

Pursuant to the Governor’s Proclamation 20-28: COVID-19: Open Public Meetings Act and Public Records Act issued March 24, 2020

HQ EOC — Memo to All DOC Staff: Mandatory LMS Training – Personal Protective Equipment (pdf)

Department of Corrections has established the 04/18/2020 Proper Use of PPE for COVID-19 Video as a mandatory training through the Learning Management System course catalog. The training video demonstrates the proper donning and doffing of PPE and provides critical information regarding the importance of strict adherence to PPE protocols.

HQ EOC — WA State DOC COVID-19 Mental Health/Psychiatry Response Guideline Version 3 (pdf)

Updated to reflect changes for management of those on isolation/quarantine status who are determined to need to be placed on a suicide watch. Watches will occur in Close Observation Areas. In-Patient Unit, Negative Pressure rooms, and Restrictive Housing cells may be used if a COA cell is not available.

04/23/2020

HQ EOC — Memo to all prisons staff: Face Covering Use by Incarcerated Individuals (pdf)

Since the issuance of face covering kits to the incarcerated population statewide, there have been many questions brought forth regarding the wearing and appropriate use of the face coverings. Recognizing that various individual situations occur related to the face coverings it is not possible to cover every type of situation our staff may encounter. This memo provides additional advice on how to address issues regarding the face coverings.

04/22/2020

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (Version 15) (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Memo to all incarcerated individuals: Phone Use for those on Medical Isolation Status

Incarcerated individuals being placed into medical isolation shall be able to take personal belongings with them as appropriate, to include their address book, pen and paper, and their JPay players, in order to maintain contact with loved ones. However, we also understand that phone contact is crucial, especially in situations such as this.

HQ EOC — Memo to all Superintendents: Phone Use for those on Medical Isolation Status (pdf)

Incarcerated individuals being placed into medical isolation shall be able to take personal belongings with them as appropriate, to include their address book, pen and paper, and their JPay players, in order to maintain contact with loved ones. However, we also understand that phone contact is crucial, especially in situations such as this.

04/21/2020

HQ EOC — Rapid Reentry Handbook

A guide for individuals transferring from incarceration to the community in response to COVID-19

04/18/2020

HQ EOC — Memo to all staff: Proper Use of PPE for COVID-19 Video (pdf)

As the coronavirus (COVID-19) situation continues to evolve it is critical to ensure procedures are in place to provide services as appropriate to individuals, while maintaining safe and secure environments. All staff are required to watch the PPE video and understand protection requirements to ensure safe operations.

HQ EOC — Memo to all incarcerated individuals and all work release residents: Appropriate Use of Hand Sanitizer

Memo from Deputy Secretary Julie Martin, Assistant Secretary of Prisons Robert Herzog, and Reentry Senior Administrator Susie Leavell reminding incarcerated individuals and work release residents about the proper use of hand sanitizer.

HQ EOC — Memo to all Community Corrections Staff: Transfer of Incarcerated Individuals to the Community (pdf)

Memo from Assistant Secretary for Community Corrections Mac Pevey regarding the upcoming transfer of individuals back to the community. The Governor’s Proclamation 20-50 (pdf) provides for the release and transfer of a limited number of individuals. With that, the Community Corrections Division will begin to monitor and supervise identified individuals under certain conditions in the community.

HQ EOC — Memo to all McNeil Island Stewardship staff: Confirmed Positive Case at Special Commitment Center (pdf)

Memo from Correctional Industries Director Sarah Sytsma regarding notification that an employee at the Department of Social and Health Service (DSHS) Special Commitment Center (SCC) has tested positive for COVID-19. The employee was at their work location when they received notification of their positive test results. SCC immediately initiated their protocol for sending the employee home safely. There are no confirmed cases of Department of Corrections (DOC) employees at McNeil Island.

04/17/2020

HQ EOC — Updated PPE Matrix (pdf)

This document is effective immediately 04/17/2020 and supersedes all previous PPE guidance.

HQ EOC — Memo to incarcerated individuals: Mandatory Use of Face Coverings

Memo from Deputy Secretary Julie Martin, Assistant Secretary of Prisons Robert Herzog, and Reentry Senior Administrator Susie Leavell directing the mandatory use of face coverings by incarcerated individuals in our facilities. This means you must wear a face covering any time you are outside of your cell/room. If you live in an open-bay type area, you must wear a face covering anytime you leave your assigned bunk.

HQ EOC — Memo to all Superintendents: Duty Options for High Risk Employees (pdf)

Memo from Deputy Secretary Julie Martin and Assistant Secretary of Prisons Robert Herzog to all superintendents about alternative duty options for high risk employees.

04/16/2020

HQ EOC — Memo to all staff: Upcoming Transfer of Individuals Back to the Community (pdf)

Memo from Secretary Stephen Sinclair advising that the Washington Department of Corrections is planning for the transfer of incarcerated individuals back to their communities. The goal in transferring a limited number of individuals to the community is to provide more physical distancing within the state’s correctional facilities.

HQ EOC — Memo to incarcerated individuals: Use of Mandatory Savings Account

DOC Policy 200.000 Trust Accounts for Incarcerated Individuals allows the use of mandatory savings for emergency expenses related to a natural disaster affecting immediate family. Incarcerated individuals will be allowed to access mandatory savings to provide essential support to immediate family members as a result of hardship related to COVID-19.

HQ EOC — Memo to incarcerated individuals: Upcoming Transfer of Individuals Back to the Community

Message from Secretary Stephen Sinclair advising that the Washington Department of Corrections is planning for the transfer of incarcerated individuals back to their communities. The goal in transferring a limited number of individuals to the community is to provide more physical distancing within the state’s correctional facilities.

HQ EOC — Memo to incarcerated individuals: Extension of Free Phone Calls

Memo from Deputy Secretary Julie Martin and Assistant Secretary of Prisons Robert Herzog about the extension of two free calls from Global Tel Link until April 30, 2020.

04/15/2020

HQ EOC — Memo to incarcerated individuals: Additional Soap Dish Approval

An exception is being granted to DOC 440.000 Personal Property for Offenders, Attachments 1 and 2, Maximum Allowable Personal Property Matrix for both Men’s and Women’s facilities, to allow up to two (2) soap dishes (an increase of one) for those in Minimum, Medium, and Close custody facilities.

HQ EOC — Memo to DSHS Community Services Division, DOC Prisons Division, DOC Reentry Division: Expedited Access to Public Benefits for Incarcerated Individuals (pdf)

As part of our statewide response to the COVID- 19 crisis, the Department of Corrections (DOC) will begin to implement rapid reentry transfers to a portion of the prison population that meet a specified criteria. Over the coming weeks, a number of incarcerated individuals will be transferred into our communities. To ease and aid in that transition, the DSHS Community Services Division has entered into a temporary agreement with the DOC to expedite the application for public benefits programs for this group of individuals.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

04/14/2020

HQ EOC — Memo to all prisons staff: Personal Protective Equipment Ordering Process in Prisons (pdf)

Memo from Deputy Secretary Julie Martin, Assistant Secretary of Prisons Robert Herzog, Correctional Industries Director Sarah Sytsma to all prison staff regarding the increase of Personal Protective Equipment (PPE) requirements in response to COVID-19, PPE items listed are now considered restricted. These items are N95 Mask, Surgical Mask, Isolation Gown, Face Shield, and Hand Sanitizer (must be at least 60% Alcohol). Restricted PPE orders require Incident Command Post approval for distribution.

HQ EOC — Memo to all staff: Employees at Higher Risk for Severe Illness (Proclamation) (pdf)

As Secretary Sinclair shared with you in a memorandum on Friday, April 10, 2020, we are committed to supporting our employees at highest risk of serious complications from COVID-19.

HQ EOC — Memo to all staff: Revised Return to Work Process Letter (pdf)

Secondary screening protocols have been in place statewide since March 21, 2020. In response to questions and to provide clarity, changes have been made to the return to work process letter provided to employees denied access to their facility.

HQ EOC — Memo to all Appointing Authorities: Asking Active Screening Questions Verbatim (pdf)

Memo from Human Resources Director Melia Olsen to all appointing authorities ensuring your facility/location screeners are using the updated active screening questions and asking the entire question as written on the questionnaire. This is especially critical for the question regarding close contact with someone who is currently sick with suspected or confirmed COVID-19.

HQ EOC — Updated PPE Matrix (pdf)

The COVID-19 situation continues to evolve. It is critical to ensure procedures are in place to provide services as appropriate to individuals, while maintaining safe and secure environments

HQ EOC — Memo to incarcerated individuals: New & Extended JPay Offerings

DOC and JPay continue to partner to provide even more e-messaging and video visitation assistance to help you stay connected during the coming weeks.

HQ EOC — Memo to incarcerated individuals: Dental Modification to DOC Dental Services

Stakeholders are encouraged to check back frequently for updates to the Dental Services Protocol as the COVID-19 situation evolves.

04/13/2020

HQ EOC — Approval for allowance for incarcerated individuals to purchase TV’s and accessories for those who have active sanctions in place

Incarcerated individuals who have commissary/property related sanction will be permitted to purchase TV and related accessories and maintain in cell.

HQ EOC — Memo to work release residents: Work Release Room and Board

Message from Reentry Senior Administrator Susie Leavell to work release residents to clarify how you will receive the Room and Board Waiver granted by the Department of Corrections. Each person has been identified based on the lack of work, layoffs, or underemployment for a reduction in Room and Board. This reduction will come in the form of a waiver for the time identified by the facility and up to April 30, 2020.

HQ EOC — Memo to all incarcerated individuals at stand-alone and co-located camps: Increasing Abilities for Social Distancing

Memo from Deputy Secretary Julie Martin and Assistant Secretary of Prisons Robert Herzog to all incarcerated individuals at stand-alone and co-located camps about how the Department is taking steps to ensure better opportunities for social distancing at our facilities, especially in efforts to further protect our populations. This includes modifying areas to add additional living space.

HQ EOC — Memo to All Superintendents: WA DOC COVID -19 Emergency Transportation Schedule (pdf)

In an effort to reduce the risks specifically associated with current weekly scheduled routes, the department is implementing an Emergency COVID-19 Facility Transportation Bus Schedule.

HQ EOC — Compensation for Incarcerated Individuals Who Work Class IV jobs

Agency decision made to continue to compensate incarcerated individuals who work class IV jobs despite COVID related interruption.

HQ EOC — Memo to All Prisons Staff: Increasing Abilities for Social Distancing (pdf)

Memo from Deputy Secretary Julie Martin and Assistant Secretary of Prisons Robert Herzog to all prisons staff about how prisons is working to protect our employees and incarcerated persons by decreasing the density of persons in living areas.

04/10/2020

HQ EOC — Memo to all DOC employees: Families First Coronavirus Response Act (FFCRA) Resources (pdf)

The Families First Coronavirus Response Act (FFCRA) requires certain employers, which includes state agencies, to provide employees with paid sick leave or expanded family and medical leave for specified reasons related to COVID-19.

HQ EOC — JPay Steps to Increase/Improve Video Visitation

JPay notified DOC of several steps they have taken to improve the ability to accommodate the increased volume of video visitation occurring in Washington prisons. JPay added 2 additional servers, increased threads on each server to improve throughput and performance, added additional engineers with expertise who have expertise in real time communication and monitoring live sessions to correct platform issues when identified.

HQ EOC — Memo to all staff: Employees at Higher Risk for Severe Illness (pdf)

Memo from Secretary Stephen Sinclair talking about increased teleworking and identifying employees at higher risk for severe illness.

HQ EOC — Memo to incarcerated individuals: DOC Response to COVID-19 Message from Health Services

Health Services wanted to take a moment to talk to you about how DOC is responding to the COVID-19 (coronavirus) pandemic and what you can do to protect yourself. We recognize that there is a lot of fear both in the community and inside our facilities given all the information on the news. At times things can get very confusing as information is often changing as we learn about the virus. We want to let you know that we are taking this all very seriously and are working very hard to keep you safe.

HQ EOC — Memo to Appointing Authorities Supporting Our Employees at Higher Risk Due to COVID-19 (pdf)

Memo from Secretary Stephen Sinclair to Appointing Authorities that although COVID-19 is a new disease, per the Center for Disease Control (CDC), data is showing that older adults and people of any age who have serious underlying medical conditions might be at higher risk for severe illness from COVID-19. The purpose of this message is to provide you with information related to who is considered at higher risk, provide some general information related to what is known about the Department of Corrections (DOC) workforce, and to encourage you to support these employees through creative telework and work assignment options or approval of leave.

MMC - MSU & IMU — Group Tour of MCC-MSU and MCC-IMU Units

Sonja Hallum Office of the Governor, Joanna Carns Office of the Correction Ombuds, Representative Roger Goodman, toured all living units at MCC-MSU and MCC-IMU to talk with the incarcerated population and tier reps, discussion included concerns related to DOC COVID-19 response with Superintendents Mike Obenland, Jack Warner, Dr. Kariko and Dr. Strick.

HQ EOC — Memo to Classification Counselors and Work Release Supervisors: PREA Risk Assessments (pdf)

Memo from Deputy Secretary Julie Martin, Assistant Secretary of Prisons Robert Herzog, and Reentry Senior Administrator Susie Leavell that PREA Risk Assessments (PRAs) are an integral part of our efforts to ensure that incarcerated individuals/residents (hereinafter referred to as individuals) at high risk of sexual victimization are housed separately from those at high risk of being sexually abusive. Completion of PRAs is a critical function that must continue pursuant to agency policy and PREA standards. We have reached out to other jurisdictions to dtermine what they are doing to address this situation and identified best practices and/or recommendations that have been incorporated into the following infonnation.

HQ EOC — Memo to all staff: Mandatory Use of Face Coverings – ALL DOC Locations (pdf)

Memo from Secretary Stephen Sinclair that all persons entering any DOC location to include Prisons, Work Releases, Headquarters, Field offices, Correctional Industries and Satellite offices will be required to wear a face covering, specifically over their nose and mouth while in any area other than a clinic, hospital, or area deemed for isolation or quarantine.

HQ EOC — Memo to all Superintendents and all Work Release Supervisors: Mandatory Use of Face Coverings for All Persons in DOC Facilities (pdf)

Memo from Secretary Stephen Sinclair to all superintendents and work release supervisors directing all facilities to operationalize the production and distribution of face coverings to all incarcerated individuals, residents, and supervised population in their care. The CDC has online instructions on how to make sew and no-sew face coverings from cotton sheets, t-shirts or bandanas. Please utilize the resources within your facility to find a solution that works for your operations.

04/09/2020

HQ EOC — Cleaning and Disinfecting Guidance (pdf)

During the COVID-19 response it is essential that employees and incarcerated individuals adhere to Centers for Disease Control (CDC) cleaning and disinfecting guidelines and recognize the difference between cleaning and disinfecting surfaces.

HQ EOC — Global Tel Link (GTL) Phone Issues

GTL phone company notified some prison facilities are experiencing technical issues with incarcerated phone lines. GTL assessing and repairing technical issues.

MCC - MSU — Chief Medical Officer Dr. Kariko and Infectious Control Physician Dr. Strick meeting with incarcerated population at MCC-MSU

Discussing DOC priority response of maintaining health and welfare of incarcerated population. Discussion regarding vulnerable populations and concept of protective isolation, initiating moves to ensure the safety of vulnerable incarcerated men.

HQ EOC — Memo to Appointing Authorities: Supervisor Guidance – For Employees Absent (pdf)

Message from Human Resources Director Melia Olsen providing a helpful resource that provides supervisors, shift office, and roster managers with guidance for when their employees are out due to active screening, secondary screening, or calling out sick.

HQ EOC — Center for Disease Control Posters for Posting in Prison
HQ EOC — Memo to incarcerated individuals: Incarcerated Individual Gratuity – Follow Up

Memo to all incarcerated individuals from Business Services providing follow-up and information about the status of the gratuity based on job classification.

04/08/2020

HQ EOC — PRESS RELEASE: Disturbance at Monroe Correctional Complex Under Control

Press release about the disturbance at Monroe Correctional Complex being under control.

HQ EOC — Employee Telework Guidance Frequently Asked Questions (FAQ) Version 1 (pdf)

Frequently Asked Questions for staff about teleworking.

HQ EOC — Memo to All Staff: COVID-19 Mapping Guidelines (pdf)

Memo from Secretary Stephen Sinclair about the mapping process to identify potential COVID-19 exposure(s) of our employees, incarcerated individuals, and those under our supervision in the community

HQ EOC — Chief Medical Officer Dr. Kariko and Infectious Control Physician Dr. Strick conducted a Skype session with MCC- MSU incarcerated population

Question and answer session regarding COVID- 19, screening, testing and DOC priority response to maintain safety of the impacted population.

HQ EOC — Memo to all Appointing Authorities: COVID-19 Mapping Guidelines (pdf)

Memo from Secretary Stephen Sinclair about the mapping process to identify potential COVID-19 exposure(s) of our employees, incarcerated individuals, and those under our supervision in the community

04/07/2020

HQ EOC — PRESS RELEASE: Additional Positive COVID-19 Tests for Incarcerated Individuals within Monroe Correctional Complex

The Washington State Department of Corrections has received confirmation that two additional incarcerated men housed within the Monroe Correctional Complex have tested positive for COVID-19. The men are ages 68 and 28.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

04/06/2020

HQ EOC — Memo to Community Corrections Staff: Changes to Conditional Releases in Response to COVID-19 (pdf)

Memo from Assistant Secretary for Community Corrections Mac Pevey about The department continues to identify process changes that will allow us to effectively and efficiently do our work while also keeping staff and those under our supervision safe and healthy during this time. Temporary process changes have been identified for conditional releases.

04/05/2020

HQ EOC — PRESS RELEASE: First Positive COVID-19 Test for Incarcerated Individual within Washington State Correctional Facility

TUMWATER – The Washington State Department of Corrections has received confirmation that an incarcerated man housed within a Washington state correctional facility has tested positive for COVID-19. The confirmation represents the first positive COVID-19 test for an incarcerated individual who was actively housed within a Washington state correctional facility.

HQ EOC — Memo to all staff: First Positive COVID-19 Test for Incarcerated Individual within Washington State Correctional Facility (pdf)

The Washington State Department of Corrections has received confirmation that an incarcerated man housed within a Washington state correctional facility has tested positive for COVID-19. The confirmation represents the first positive COVID-19 test for an incarcerated individual who was actively housed within a Washington state correctional facility.

04/03/2020

HQ EOC — Memo to incarcerated individuals: Voluntary N95 Respirator General Use

Memo to all incarcerated individuals from Business Services providing follow-up and information about the status of the gratuity based on job classification.

HQ EOC — Memo to all staff: Voluntary N95 Respirator General Use (pdf)

DOC has begun issuing staff in a facility or the field with close contact with the incarcerated population or those on community supervision one N95 from our expired supply to be worn for general use. We will reevaluate the situation on Monday, April 20, 2020. The Centers of Disease Control (CDC) has approved the use of expired N95s. It is the responsibility of each employee to maintain possession of the N95 they are issued in order to use personal protective equipment (PPE) responsibly.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Memo to all Superintendents: Commissary for Individuals on Isolation or Quarantine (pdf)

As noted in the Protocols for Patients on Isolation or Quarantine memo distiibuted to All DOC Staffon Ap1il 1,2020, incarcerated individuals on either isolation or quarantine status will have the opportunity to place Commissary orders. Correctional Industries has provided alternate order forms for those on isolation or quarantine status.

HQ EOC — Memo to incarcerated individuals: Commissary for Individuals on Isolation or Quarantine

Memo from Deputy Secretary Julie Martin, Assistant Secretary of Prisons Robert Herzog, Correctional Industries Director Sarah Sytsma to all incarcerated individuals about incarcerated individuals on either isolation or quarantine status will have the opportunity to place Commissary orders. Correctional Industries has provided alternate order forms for those on isolation or quarantine status.

HQ EOC — COVID-19 DOC Dental Services Protocol (pdf)

Stakeholders are encouraged to check back frequently for updates to the Dental Services Protocol as the COVID-19 situation evolves.

04/02/2020

HQ EOC — Expansion of FMLA and Sick Leave Due to the Federal Families First Coronavirus Response Act (FFCRA) (pdf)

Message from Human Resources Director Melia Olsen about the Expansion of Family Medical Leave Act and Sick Leave Due to the Federal Families First Coronavirus Response Act (FFCRA)

HQ EOC — Memo to Community Corrections Division Staff: Protocols for Transport, Property Management and Safety in Response to COVID-19 (pdf)

In an attempt to establish some clear protocols during this challenging time, we have collaborated with the Attorney General’s Office, Washington Federation of State Employees (WFSE) and DOC Leadership to develop the following guidelines for transports, property management and safety.

HQ EOC — Memo to Community Parenting Alternative and Graduated Reentry Corrections Specialists: Protocols for Transport, Property Management and Safety in Response to COVID-19 (pdf)

In an attempt to establish some clear protocols during this challenging time, we have collaborated with the Attorney General’s Office, Washington Federation of State Employees (WFSE) and DOC Leadership to develop the following guidelines for transports, property management and safety.

04/01/2020

HQ EOC — Updated PPE Matrix (pdf)

The COVID-19 situation continues to evolve. It is critical to ensure procedures are in place to provide services as appropriate to individuals, while maintaining safe and secure environments

March 2020

03/31/2020

HQ EOC — Memo to All DOC Staff: Active Screening – Administrative Leave Approval (pdf)

Memo from Human Resources Director Melia Olsen to clarify the pay status of those employees who do not pass the initial active screening process, when entering a DOC facility or location (implemented on March 15, 2020).

HQ EOC — Memo to all staff: Screening Follow Up (pdf)

Between initial implementation of active screening protocols on March 14 and the implementation of the secondary screening process effective on March 22, many employees were denied access to their worksite, some of whom are still awaiting their secondary screening. If you’re a supervisor of an impacted employee, you’re encouraged to reach out to them. We recognize that employees, who have been waiting for follow-up, may be feeling anxious.

03/30/2020

HQ EOC — Memo to Incarcerated Individuals at Work Release: Money Orders

As part of our agency’s COVID-19 response, DOC business offices are implementing social distancing practices by having staff telework as much as possible. The processing of physical money orders must occur on-site. Teleworking limits the amount of time staff are physically in the office to process money orders. Deposit of money orders may be delayed.

HQ EOC — Memo to Appointing Authorities: Exception To Policy-Annual Leave Accruals Over 240 Hours (pdf)

The purpose of this message is to inform you of an exception that has been authorized to approve leave extensions in accordance with DOC Policy 830.100 Leave and the Collective Bargaining Agreements.

HQ EOC — Memo to All Staff: Rapid Staff Hiring (pdf)

The impacts of COVID-19 on our staffing levels will continue over the coming months. In an effort to mitigate staffing shortages, we are implementing an expedited hiring and training process for “Limited-Scope Correctional Officer 1” positions.

HQ EOC — WA State DOC COVID-19 Mental Health/Psychiatry Response Guideline Version 2 (pdf)

In conjunction with the Guideline for a medical response, this plan will provide support for the emotional well-being of incarcerated individuals during various levels of quarantine/isolation, if Required. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Memo to Incarcerated Individuals: Money Orders

As part of our agency’s COVID-19 response, DOC business offices are implementing social distancing practices by having staff telework as much as possible. The processing of physical money orders must occur on-site. Teleworking limits the amount of time staff are physically in the office to process money orders. Deposit of money orders may be delayed.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

03/28/2020

HQ EOC — Incarcerated Patient at Snohomish County Medical Center Tests Positive for COVID-19

On Tuesday, March 3, 2020, an incarcerated patient was transported to a Snohomish County medical center from the Monroe Correctional Complex for medically necessary health care that could not be provided at the correctional facility. His initial presentation and the reason for his transfer were not related to any COVID-19 symptoms. The individual has not returned to the correctional facility since his transfer to the Snohomish County medical center on March 3, 2020.

03/27/2020

HQ EOC — Memo to All Incarcerated Individuals and Work Release Residents: Temporary Changes to the Public Records Act

In compliance with the Governor's Proclamation 20-28: COVID-19: Open Public Meetings Act and Public Records Act issued March 24, 2020, and in an effort to allow staff to "Stay Home and Stay Healthy," the Department of Corrections will be suspending processing on incoming public records requests submitted to the Depaiiment via US mail through April 23; 2020.

HQ EOC — Updated PPE Matrix (pdf)

The COVID-19 situation continues to evolve. It is critical to ensure procedures are in place to provide services as appropriate to individuals, while maintaining safe and secure environments

HQ EOC — Memo to Incarcerated Individuals: Temporary Prison Rape Elimination Act (PREA) Reporting and Support Services

In response to the recent COVID-19 c1isis, the Department of Corrections must implement the following temporary changes to incarcerated individual or work release resident access to victim advocacy support services and the ability to report PREA-related information to an external organization.

HQ EOC — Memo to all staff: EPA Approved COVID-19 Cleaning & Sanitizing Products (pdf)

The Department of Corrections correctional facilities currently report use of Professional Hepastat 256, CorrectPac 205-SC 128 Germicide, and limited use of bleach as their primary cleaning/disinfecting products. These products are approved for use against coronavirus by the Center for Biocide Chemistries/American Chemistry Council’s list of products in compliance with EPA’s Emerging Viral Pathogen Guidance for Antimicrobial Pesticides.

HQ EOC — Memo to Incarcerated Individuals: Incarcerated Individual Gratuity

Effective immediately, when an incarcerated worker is unable to perfonn their duties due to no fault of their own related to COVID-19 (e.g. placed on isolation/quarantine, reduced work hours to accommodate social distancing, etc.) they will continue to receive gratuity. Class II workers gratuity will be based upon the regular hours worked during the last week the shop was in operation. Class III and IV workers will receive the normal amount they receive each pay period until they are able to return to work.

HQ EOC — Memo to Superintendents, Local Business Advisors and CI Corporate Management Team: Incarcerated Individual Gratuity (pdf)

Effective immediately, when an incarcerated worker is unable to perfonn their duties due to no fault of their own related to COVID-19 (e.g. placed on isolation/quarantine, reduced work hours to accommodate social distancing, etc.) they will continue to receive gratuity. Class II workers gratuity will be based upon the regular hours worked during the last week the shop was in operation. Class III and IV workers will receive the normal amount they receive each pay period until they are able to return to work.

HQ EOC — Revised Transportation Schedule for Pierce County Jail

In response to the current COVID-19 crisis, Department of Corrections will reduce the frequency of transports to/from the Pierce County Jail.

HQ EOC — Revised Transportation Schedule for Kitsap County Jail

In response to the current COVID-19 crisis, Department of Corrections will reduce the frequency of transports to/from the Kitsap County Jail.

HQ EOC — Revised Transportation Schedule for King County Jail

In response to the current COVID-19 crisis, Department of Corrections will reduce the frequency of transports to/from the King County Jail.

03/26/2020

HQ EOC — Memo to Superintendents: Fee-Based Indoor and Outdoor Weightlifting Program Refunds (pdf)

The recent directive to implement Social Distancing Protocols at each facility has led to the temporary closure of indoor and outdoor weight decks at all facilities. Because of this, those that have paid for Fee-Based Indoor and Outdoor Weightlifting Programs per DOC 540.105 Recreation Program for Offenders (pdf), will need to have their 1st Quarter 2020 (January to March) fees refunded.

HQ EOC — Memo to Incarcerated Individuals: Fee-Based Indoor and Outdoor Weightlifting Program Refunds

The recent directive to implement Social Distancing Protocols at each facility has led to the temporary closure of indoor and outdoor weight decks at all facilities. Because of this, those that have paid for Fee-Based Indoor and Outdoor Weightlifting Programs per DOC 540.105 Recreation Program for Offenders (pdf), will need to have their 1st Quarter 2020 (January to March) fees refunded.

HQ EOC — Memo to All DOC Staff: Expanded list of additional cancelled instructor-led trainings (pdf)

In light of the response to COVID-19 and social distancing guidelines, we are continuously expanding the list of cancelled instructor-led trainings. We continue to recognize the importance of training and are in the process of converting instructor-led trainings to online courses. Once we complete conversion, we will notify all staff.

03/25/2020

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Memo to All Superintendents: Revised Daily Bus Schedule (pdf)

In response to the cunent COVID-19 crisis, we continually seek ways to mitigate reduce risk. One such identified risk is the potential for exposure created by the and frequency of transportations to and from facilities, such as jails and ptisons, especially those in the higher risk locations. In an effort to reduce the risks specifically associated with unnecessary scheduled routes, the department is implementing an updated Daily Bus Transportation Schedule.

03/24/2020

HQ EOC — Memo to Incarcerated Individuals: Delay of DOC 420.380 Drug/Alcohol Testing

Due to the Department's focus on the COVID-19 response, publishing of DOC 420.380 Drug/Alcohol Testing (pdf) (effective date March 25, 2020) is delayed until resources are available to deliver in-person training to all drug testers and drug coordinators. DOC will refer to the current policy (revision date 6/1/14) for all drug testing requirements until further notice.

HQ EOC — Memo to All Work Release Residents and Staff: Room and Board Waiver for Work Release Residents (pdf)

Memo from Reentry Senior Administrator to work release residents and staff about the room and board waiver to individuals who, due to the COVID-19 crisis have had their employment suspended, faced a layoff, have had their hours diminished, or have not been allow to work by DOC during this time - due to quarantine or other reasons.

DOC Joint Information Center — PRESS RELEASE: Community Corrections Division reduces some supervision in response to COVID-19

In response to directives from the Governor and the DOC Secretary, the Community Corrections Division (CCD) has made some significant changes to how it will monitor and supervise individuals in the community. These modifications will apply only during this public health crisis.

HQ EOC — Memo to Monroe Correctional Complex Superintendents, Mission Housing Administrator, Operational Capacity & Transportation Administrator, Risk Management Director, CCD Field Administrator, Violator Manager, and Quality Management Nurse: MCC Facility Violator Booking and Housing Protocol (pdf)

Effective immediately, the use of Monroe Correctional Complex (MCC) Washington State Reformatory (WSR) Unit 3A is authorized to house violators. Unit 3A has 72 available beds which can be utilized to house violators post-sanction. This will be in effect until jails are able to book and house violators again.

HQ EOC — Memo to Washington State Penitentiary Superintendent, Mission Housing Administrator, Operational Capacity & Transportation Administrator, Risk Management Director, CCD Field Administrator, Violator Manager, and Quality Management Nurse: WSP Facility Violator Booking and Housing Protocol (pdf)

Effective immediately, the use of Washington State Penitentiary (WSP) Minimum Security Unit (MSU) Unit 10 has been authorized to house violators. Unit 10 has 64 available beds which can be utilized to house violators post-sanction. This will be in effect until jails are able to book and house violators again.

HQ EOC — Memo to All DOC Staff: Delay of DOC 420.380 Drug/Alcohol Testing (pdf)

Due to the Department's focus on the COVID-19 response, publishing of DOC 420.380 Drug/Alcohol Testing (pdf) (effective date March 25, 2020) is delayed until resources are available to deliver in-person training to all drug testers and drug coordinators. DOC will refer to the current policy (revision date 6/1/14) for all drug testing requirements until further notice.

03/23/2020

HQ EOC — Memo to All DOC Staff: Governor Inslee’s Stay Home, Stay Healthy Proclamation (pdf)

Earlier tonight, Governor Inslee issued a statewide Stay Home, Stay Healthy proclamation to combat the spread of COVID-19. We expect many of you have questions regarding the impact of this proclamation on our daily operations. While we can’t predict what the coming weeks and months look like, we can share what we know now and promise to continue to provide updates if anything changes.

HQ EOC — Memo to Incarcerated Individuals: Updated COVID-19 Information

The purpose of this message is to provide you with continued steps the agency is taking to provide additional protections to you and your neighbors. Effective immediately, the food factories at AHCC and CRCC will be modifying their operations with increased health and sanitation procedures.

HQ EOC — Policy Group Meeting

The policy meeting is to discuss potential policy changes within the agency's COVID-19 practice.

HQ EOC — Command and General Staff Meeting

The Incident Commander meets with the Command and General Staff to discuss the incident objectives and provide direction.

HQ EOC — Operational Briefing

Each operational period starts with an Operational Period Briefing. Incident supervisory and tactical personnel receive the Incident Action Plan during the briefing. Members of the Command and General Staff present the incident objectives, review the current situation, and share information related to communications or safety.

03/21/2020

HQ EOC — Memo to All Superintendents and Health Care Managers: Social Distancing Protocols Amendment (pdf)

Memo from Assistant Secretary for Prisons Rob Herzog and Deputy Secretary Julie Martin to All Superintendents and Health Care Managers about social distancing protocols, environmental cleanliness and sanitation, incarcerated individual workers, and meals.

HQ EOC — Memo to All DOC Staff: Secondary Screening Implementation (pdf)

Memo from Secretary Stephen Sinclair to All DOC Staff making them aware that earlier this week, we implemented Active Screening protocols to limit the spread of COVID-19 and to protect employees and those under our care. As was shared on March 18, we are now implementing a secondary screening process to identify those who are able to return to work and support the mission of DOC.

HQ EOC — Memo to All Superintendents and Health Care Managers: Activities for Individuals on Quarantine Status Amendment (pdf)

Memo from Assistant Secretary for Prisons Rob Herzog and Deputy Secretary Julie Martin to All Superintendents and Health Care Managers about activities for incarcerated individuals on quarantine status. This memo supersedes the memo dated March 20, 2020.

HQ EOC — Memo to Criminal Justice Partners: Community Corrections Operational Changes in Response to COVID-19 (pdf)

We have received numerous messages from the Governor and from our Secretary providing information and details specific to steps being taken in this regard, as I am sure you have as well. In response to these directives the Community Corrections Division (CCD) has made some significant changes to how we are monitoring and supervising individuals in the community. These modifications will apply only during the period of time we are experiencing this public health crisis.

HQ EOC — Memo to All Appointing Authorities: Secondary Screening Implementation (pdf)

Memo from Secretary Stephen Sinclair to all appointing authorities making them aware that earlier this week, we implemented Active Screening protocols to limit the spread of COVID-19 and to protect employees and those under our care. As was shared on March 18, we are now implementing a secondary screening process to identify those who are able to return to work and support the mission of DOC.

03/20/2020

HQ EOC — Department of Corrections Website Updated (pdf)

The Department of Corrections updated their external facing website to include COVID-19 and testing numbers among the incarcerated population.

HQ EOC — Memo to All Superintendents and Community Partnership Program Coordinators: Temporary Suspension of Volunteer Services (pdf)

Memo from Assistant Secretary for Prisons Rob Herzog and Deputy Secretary Julie Martin to All Superintendents and Community Partnership Program Coordinators announcing that effective immediately, Washington State Department of Corrections (DOC) is temporarily suspending all volunteer access and associated services at all prison facilities. This action is taken to enhance the practice of social distancing and further mitigate the 1isk of exposure to our employees and incarcerated population.

HQ EOC — Memo to All Superintendents and Health Services Managers: Dry Cell Watch Medical Assessments (pdf)

Memo from Assistant Secretary for Prisons Rob Herzog and Deputy Secretary Julie Martin to All Superintendents and Health Services Managers providing a schedule for Health Services assessments for incarcerated individuals on dry well watch status.

HQ EOC — Memo to All Superintendents and Health Care Managers: Activities for Individuals on Quarantine Status (pdf)

Memo from Assistant Secretary for Prisons Rob Herzog and Deputy Secretary Julie Martin to All Superintendents and Health Care Managers about activities for incarcerated individuals on quarantine status.

HQ EOC — Contract Employee at Peninsula Work Release Confirmed Positive

The Department of Corrections was notified that a contract employee working at Peninsula Work Release was a confirmed positive for COVID-19.

HQ EOC — Memo to All Superintendents and Health Care Managers: Social Distancing Protocols (pdf)

Memo from Assistant Secretary for Prisons Rob Herzog and Deputy Secretary Julie Martin to All Superintendents and Health Care Managers about social distancing protocols and maintaining six feet of distance within the correctionals facility and other activities.

HQ EOC — Policy Group Meeting

The policy meeting is to discuss potential policy changes within the agency's COVID-19 practice.

HQ EOC — Command and General Staff Meeting

The Incident Commander meets with the Command and General Staff to discuss the incident objectives and provide direction.

HQ EOC — Operational Briefing

Each operational period starts with an Operational Period Briefing. Incident supervisory and tactical personnel receive the Incident Action Plan during the briefing. Members of the Command and General Staff present the incident objectives, review the current situation, and share information related to communications or safety.

03/19/2020

HQ EOC — Memo to Incarcerated Individuals: Mar. 19, 2020 COVID-19 Update

Memo from Assistant Secretary for Prisons Rob Herzog to all incarcerated individuals with updates on COVID-19, Health Services, Global Tel Link phone calls, and JPay information. Health Care co-pay for COVID-19 testing and treatment will be waived.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Memo to All Superintendents: Drug/Alcohol Testing Protocols (pdf)

Memo from Assistant Secretary for Prisons Rob Herzog and Deputy Secretary Julie Martin to All Superintendents regarding protocols for drug and alcohol testing in correctional facilities.

HQ EOC — Memo to WCCW Superintendents and Health Care Manager: Violators Entering WCCW (pdf)

Memo from Assistant Secretary for Prisons Rob Herzog and Deputy Secretary Julie Martin about the change in operation regarding violator management, body scanner, and dry cell watch process.

HQ EOC — Executive Strategy Team Briefing

Briefing of the current COVID-19 response was provided to the Department of Corrections Executive Strategy Team.

HQ EOC — Memo to All Superintendents and Transportation Unit Staff: COVID-19 Transport and Vehicle Sanitation Expectations (pdf)

Memo from Assistant Secretary for Prisons Rob Herzog and Deputy Secretary Julie Martin asking for the transportation staff to assist in the prevention efforts to minimize potential for cross-contamination, and to keep our staff and the incarcerated population safe, the precautions protocols will be in place effective immediately for all Prison Transportation Staff.

HQ EOC — Memo to Community Corrections Staff: Operational Changes in Response to COVID-19 (Revised) (pdf)

Memo from Assistant Secretary for Community Corrections Mac Pevey addressing operational changes to address concerns and establish preventative measures for staff while maintaining community safety.

HQ EOC — Memo to All DOC Staff: Expanded list of cancelled instructor-led trainings (pdf)

In light of the response to COVID-19 and social distancing guidelines, we are continuously expanding the list of cancelled instructor-led trainings. We continue to recognize the importance of training and are in the process of converting instructor-led trainings to online courses. Once we complete conversion, we will notify all staff.

HQ EOC — Memo to Community Corrections Staff: Drug and Alcohol Testing Protocols (pdf)

Memo from Assistant Secretary for Community Corrections Mac Pevey addressing protocols for drug and alcohol testing individuals under community supervision.

HQ EOC — Operational Briefing

Each operational period starts with an Operational Period Briefing. Incident supervisory and tactical personnel receive the Incident Action Plan during the briefing. Members of the Command and General Staff present the incident objectives, review the current situation, and share information related to communications or safety.

03/18/2020

HQ EOC — Correctional Worker Core Facility Days Suspended

Training and Development Administrator Jason Aldana notifies the Incident Command post that Correctional Worker Core facility days are suspended effective immediately.

HQ EOC — Memo to All DOC Staff: Third Confirmed Case of COVID-19 reported by Corrections Employee (pdf)

Memo from Secretary Stephen Sinclair to All DOC Staff that the Washington State Department of Corrections (DOC) has now received confirmation that a third employee has tested positive for COVID-19. The employee, who works at the Peninsula Work Release in Port Orchard, was last in the office on March 5 and received positive test results March 15. They will not return to work until they recover.

HQ EOC — Indeterminate Sentence Review Board (ISRB) Hearings Notification

Indeterminate Sentence Review Board notifies the Incident Command Post that all release hearings schedule for April will be completed via Skype.

HQ EOC — Executive Strategy Team Briefing

Briefing of the current COVID-19 response was provided to the Department of Corrections Executive Strategy Team.

HQ EOC — Memo to All Superintendents and Health Manager Staff: COVID-19 Special Population Units Guideline (pdf)

Memo from Assistant Secretary for Prisons Rob Herzog and Deputy Secretary Julie Martin providing guidance for identified populations: all facility infirmaries, Coyote Ridge Corrections Center Sage Unit, and Airway Heights Corrections Center K Unit (55 and older pod only).

HQ EOC — Executive Strategy Team Policy Decision

Executive Strategy Team decision to delay until further notice the implementation of changes to DOC Policy 420.380 Drug/Alcohol Testing that was suppose to be effective 03/25/2020.

HQ EOC — Policy Group Meeting

The policy meeting is to discuss potential policy changes within the agency's COVID-19 practice.

HQ EOC — Memo to All DOC Staff: Screening Protocol and Use of Administrative Leave (pdf)

Memo from Secretary Stephen Sinclair to all DOC staff providing an update on the screening protocol and use of administrative leave.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Command and General Staff Meeting

The Incident Commander meets with the Command and General Staff to discuss the incident objectives and provide direction.

HQ EOC — Operational Briefing

Each operational period starts with an Operational Period Briefing. Incident supervisory and tactical personnel receive the Incident Action Plan during the briefing. Members of the Command and General Staff present the incident objectives, review the current situation, and share information related to communications or safety.

03/17/2020

HQ EOC — WA State DOC COVID-19 Mental Health Plan (pdf)

Incident Command Post receives the WA State DOC COVID-19 Mental Health Plan and shared it with all superintendents. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Memo to All DOC Staff: All COVID-19 Resources Now Located on doc.wa.gov (pdf)

Memo from Secretary Stephen Sinclair to all DOC staff stating that due to the evolving nature of the COVID-19 response and the desire to share information consistently and effectively, the decision has been made to consolidate information to a single source: the DOC COVID-19 website.

HQ EOC — Planning Group Meeting
HQ EOC — Executive Strategy Team Briefing

Briefing of the current COVID-19 response was provided to the Department of Corrections Executive Strategy Team.

HQ EOC — WA State DOC COVID-19 Dental Services Protocol (pdf)

Incident Command Post receives the WA State DOC COVID-19 Dental Service Protocol and shared it with all healthcare staff and appointing authorities. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Community Corrections Division Thermometers Status

Thermometers in place in CCD sections 1-7 to include Work Release facilities for enhanced screening implementation.

HQ EOC — Command and General Staff Meeting

The Incident Commander meets with the Command and General Staff to discuss the incident objectives and provide direction.

HQ EOC — Update from SEOC

SEOC advises via the situation report (pdf) that it has filled 11% of resource reports from state agencies. As of this writing, 802 resource requests have been received—an increase of about 112 since this time yesterday.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Operational Briefing

Each operational period starts with an Operational Period Briefing. Incident supervisory and tactical personnel receive the Incident Action Plan during the briefing. Members of the Command and General Staff present the incident objectives, review the current situation, and share information related to communications or safety.

HQ EOC — Tacoma Community College Cancellation Notification

Tacoma Community College gave notification to Washington Corrections Center for Women and Mission Creek Corrections Center for Women staff and incarcerated population cancellation of classes for the remainder of winter quarter. Tacoma Community College staff will work from home (3/16-3/20).

03/16/2020

HQ EOC — American Behavioral Health Systems Spokane Notification

American Behavioral Health Systems (ABHS) Spokane gave notification to the Department of Corrections of the closure of outpatient services.

HQ EOC — WA State DOC COVID-19 Dental Services Protocol (pdf)

Incident Command Post receives the WA State DOC COVID-19 Dental Service Protocol and shared it with all healthcare staff and appointing authorities. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Planning Group Meeting

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HQ EOC — Executive Strategy Team Briefing

Briefing of the current COVID-19 response was provided to the Department of Corrections Executive Strategy Team.

HQ EOC — Memo to Community Corrections Staff: Enhanced Screening Implementation (pdf)

Memo from Assistant Secretary for Community Corrections Mac Pevey advising community corrections staff that effective immediately, implement the enhanced screening protocols to the degree possible with available onsite equipment.

HQ EOC — Memo to Work Release Staff: Operational Changes in Response to COVID-19 Addendum (pdf)

Memo from Reentry Senior Administrator Susan Leavell advising work release staff of the addendum to the March 13, 2020 memo that addressed operational changes.

HQ EOC — Memo to All Superintendents: Enhanced Screening Stations Implementation Plan (pdf)

Memo from Assistant Secretary for Prisons Rob Herzog and Deputy Secretary Julie Martin requiring correctional facilities to implement effective immediately the enhanced screening process.

HQ EOC — Command and General Staff Meeting

The Incident Commander meets with the Command and General Staff to discuss the incident objectives and provide direction.

HQ EOC — Agency Briefing

Briefing of the current COVID-19 response was provided to the Department of Corrections and a new incident action plan and objectives were shared.

03/15/2020

HQ EOC — Memo to All DOC Staff: Updated Enhanced Screening: DOC Response to COVID-19 - March 15, 2020 (pdf)

Memo from Secretary Stephen Sinclair to all DOC staff to amend the Enhanced Screening Protocol portion of the DOC All-Staff message sent to you from the DOC COVID19 mailbox on March 15, 2020 at approximately 11:10 a.m.

HQ EOC — Message to All Incarcerated Individuals: DOC Response to COVID-19 - March 15, 2020 (pdf)

Message to incarcerated individuals communicating that two employees testing positive for COVID-19 along with precautions for the incarcerated population.

HQ EOC — Memo to All DOC Staff: Encouraging Telework for Eligible Employees (pdf)

Memo from Secretary Stephen Sinclair to all DOC staff expanding the telework direction for all eligible staffing beginning Monday, March 16, 2020.

HQ EOC — Message to All Headquarters Staff: DOC COVID-19 Response - Staying Safe and Healthy (pdf)

Message from Secretary Stephen Sinclair to all headquarters staff encouraging staff to be aware of their surroundings and following the safety precautions.

HQ EOC — Correctional Facility Update

All 12 correctional facilities have implemented the active screening process.

HQ EOC — Active Screening Update

Active screening in place in some agency locations where resources are available. Facilities that have not yet sourced resources will use passive screening measures until active screening resources are in place.

HQ EOC — Monroe Correctional Complex Employee Case Update

Notification from Monroe Correctional Complex that one employee who was thought to be positive for COVID-19 has informed initial results are false positive and they do not have the COVID-19 virus.

03/14/2020

HQ EOC — Memo to CPA/GRE Staff: Operational Changes in Response to COVID-19 (pdf)

Memo from Reentry Senior Administrator Susan Leavell advising CPA/GRE staff of operational changes taking places effective Monday, March 16, 2020 to address concerns and establish preventative measures for our staff while maintaining community safety.

HQ EOC — Command and General Staff Meeting

The Incident Commander meets with the Command and General Staff to discuss the incident objectives and provide direction.

HQ EOC — Organizational Structure Meeting

Meeting to discuss the organizational structure of the agency COVID-19 response.

HQ EOC — Monroe Correctional Complex Employee Case

Notification from Monroe Correctional Complex that one employee received a positive test result for COVID-19.

HQ EOC — Annual In-Service Class Update

Incident Commander Armbruster approves annual in-service classes which are currently delivered as instructor-led classes (PREA, Prison Safety, Sexual Harassment for Managers, EMS, Suicide Prevention, and Verbal De-Escalation for CCD to be converted to online classes.

03/13/2020

HQ EOC — Memo to Work Release Staff: Operational Changes in Response to COVID-19 (pdf)

Memo from Reentry Senior Administrator Susan Leavell advising work release staff that the following operational changes are being put in place effective immediately to address concerns, establishing preventative measures for our staff while maintaining community safety.

HQ EOC — Incident Command Post Receives Thermometers

Incident Command Post receives 40 no touch thermometers for implementation of active screening of employees. Prior to any person entering a prison, administrative office, work release facility, training center etc. active screening measures will take place as resources become available in specific locations.

HQ EOC — Headquarters Employee positive COVID-19 Test

Notification that a headquarters employee received a positive test result for COVID-19.

HQ EOC — Message to All DOC Staff: DOC Suspending Some Annual In-service Classes (pdf)

The Department of Corrections takes the health and safety of our staff very seriously. At the same time, we recognize the importance of keeping our staff well trained. Out of an abundance of caution and to mitigate virus transmission, the Department of Corrections has cancelled some of the instructor-led classes.

HQ EOC — Appointing Authority and Human Resources Briefing

Briefing of the current COVID-19 situation with all appointing authorities and human resources.

HQ EOC — Request to SEOC for Resources

Logistics Section Chief submitted a request to the SEOC for 2 boxes medium Tyvek Proshield Coveralls, 2 boxes large Tyvek Proshield Coveralls, 2 boxes Tyvek Proshield Coveralls, and 2 boxes 2xl Tyvek Proshield Coveralls.

HQ EOC — Command and General Staff Meeting

The Incident Commander meets with the Command and General Staff to discuss the incident objectives and provide direction.

HQ EOC — Request to SEOC for Resources

Logistics Section Chief submitted a request to the SEOC for three month supply of hand sanitizer (5031 units), Clorox Wipes (4335 units), individual Purell Wipes (4119 units), and Lysol Spray (273 units).

HQ EOC — Washington State Library Notification

In an abundance of caution, the Washington State Library will temporarily close the libraries at the prisons to give them time to consider plans for modified services, protecting their staff from exposures while still trying to assist in reducing idleness and boredom in our population.

HQ EOC — Memo to Prisons Appointing Authorities: Providing Additional Clarification Referencing Contractors

Memo from Assistant Secretary for Prisons Rob Herzog which provides additional clarification referencing contractor work that is occurring within the prisons e.g. capital projects, emergency repairs, deliveries, etc. being done by private contractors/vendors. We do not intend at this time to disrupt facility infrastructure repairs and projects (capital or minor works etc.) being completed by contractors. So if you currently have projects that are occurring or have vendors that you rely upon for a variety of services (example: porta potty service at WCC for porta potty’s within the perimeter) critical to maintain continued operations you are authorized to approve that continued work/service.

HQ EOC — Message to Interested Parties: First Confirmed Staff Case of COVID-19 at MCC (pdf)

Memo from Secretary Stephen Sinclair to interested parties letting them know that late yesterday, the Washington State Department of Corrections (DOC) received confirmation that an employee working at the Monroe Correctional Complex-Washington State Reformatory Unit (MCC-WSR) has tested positive for COVID-19. The employee last worked on March 8, was tested on March 10 and received results back yesterday, March 12.

HQ EOC — Message to Community Corrections Staff: CCD Programming (pdf)

Memo from Assistant Secretary for Community Corrections to all community corrections staff letting them know that effective March 16, 2020, Secretary Sinclair has directed the suspension of all DOC staff facilitated offender change groups statewide. This suspension includes all Thinking 4 Change (T4C) and Sex Offender Treatment (SOTAP) groups.

HQ EOC — Message to Office of Corrections Ombuds: Suspension of Visitation

Notification of suspending visitation at all correctional facilities in Washington, including extended family visits (EFV). Corrections has authorized reimbursement for families scheduled for EFVs; restricting access for all individuals, with the exception of employees/contract staff and legal professionals, to the Monroe Correctional Complex, Washington Corrections Center and Washington Corrections Center for Women; and suspending all tours and events involving four or more outside guests at all facilities.

HQ EOC — Operational Briefing

Each operational period starts with an Operational Period Briefing. Incident supervisory and tactical personnel receive the Incident Action Plan during the briefing. Members of the Command and General Staff present the incident objectives, review the current situation, and share information related to communications or safety.

03/12/2020

HQ EOC — Message to Employees, Visitors, Incarcerated Population, Statewide Family Council, Ombuds office, Legislators, and Media: Suspension of Visitation

Notification of suspending visitation at all correctional facilities in Washington, including extended family visits (EFV). Corrections has authorized reimbursement for families scheduled for EFVs; restricting access for all individuals, with the exception of employees/contract staff and legal professionals, to the Monroe Correctional Complex, Washington Corrections Center and Washington Corrections Center for Women; and suspending all tours and events involving four or more outside guests at all facilities.

HQ EOC — Command and General Staff Meeting

The Incident Commander meets with the Command and General Staff to discuss the incident objectives and provide direction.

HQ EOC — Message to All DOC Staff: DOC Response to COVID-19 (pdf)

As you are all aware based on media reports and the information we provided from the Department of Health, COVID-19 continues to be a significant and continuing public health risk. The state and the Department of Corrections are actively developing plans to maintain the health and safety of our staff and the incarcerated population. We are also working on gathering additional equipment and supplies to better protect our staff in the community. In the coming weeks, we anticipate we will need to take additional steps as the situation evolves.

HQ EOC — Policy Group Meeting

The policy meeting is to discuss potential policy changes within the agency's COVID-19 practice.

HQ EOC — Washington Corrections Center for Women Notification

The Incident Command Post received notification from Washington Corrections Center for Women that the Close Custody Unit was placed on quarantine as one incarcerated individual was presenting symptoms and now isolated from the rest of the Close Custody Unit.

HQ EOC — Monroe Correctional Complex Employee Case

Notification from Monroe Correctional Complex that one employee received a positive test result for COVID-19.

HQ EOC — Thermometer Order with Tenspros.com

Logistics Section Chief places an order with Tenspros.com for 96 infrared ear and forehead thermometer that was approved by Health Services.

HQ EOC — SEOC Thermometer Request

Logistics Section Chief requests thermometers for the SEOC.

HQ EOC — Thermometer Order with GoVetsDirect

Logistics Section Chief places an order with GoVetsDirect.com for 80 no touch thermometers for active screening. Order was cancelled by vendor due to no stock.

HQ EOC — Prison Incident Command Posts

All prison facilities will open Incident Command Posts at 12:00 p.m.

HQ EOC — Conference Call with All Superintendents: Incident Command Posts

Activate Incident Command Post (ICP) at each prison, one ICP for Work/Training Release, and one ICP for CCD hours of operation Monday thru Friday 0800-1700.

WCCW — Washington Corrections Center for Women Incident Command Post

The Incident Command Post is now open at Washington Corrections Center for Women due to the Close Custody Unit being placed on quarantine as one incarcerated individual was presenting symptoms and now isolated from the rest of the Close Custody Unit.

HQ EOC — Community Corrections Division Strategy Meeting

Strategy Meeting for Community Corrections Operations with Danielle Armbruster, Kristine Skipworth, Mac Pevey, Jamison Roberts, Greg Miller, Charlotte Headley, and Tom Fithian.

HQ EOC — Community Corrections Division Strategy Meeting

Strategy Meeting for Community Corrections Operations with Danielle Armbruster, Kristine Skipworth, Mac Pevey, Jamison Roberts, Greg Miller, Charlotte Headley, and Tom Fithian.

HQ EOC — Morning Briefing

Review of objectives, significant events, situation tracking, and section chiefs’ report out, initiate action group.

03/11/2020

HQ EOC — Command and General Staff Meeting

The Incident Commander meets with the Command and General Staff to discuss the incident objectives and provide direction.

Secretary's Office — Communications Meeting

Meeting with Secretary Stephen Sinclair, Danielle Armbruster, and Julie Martin to set expectations for regular staff messaging to occur by 10:00 a.m. Tuesdays and Thursdays.

HQ EOC — Thermometer Order with The Smart Shop

Logistics Section Chief places an order with The Smart Shop for 80 no touch thermometers for active screening. Order was cancelled by vendor due to no stock.

Secretary's Office — Governor's Policy Group Call

Governor's call with Secretary Stephen Sinclair, Danielle Armbruster, and Greg Miller to provide information and hear updates.

HQ EOC — Department of Health Posters

Joint Information Center Chief Susan Biller sent Department of Health educational flyers to all divisions for posting in public areas to provide additional communication regarding common preventative measures everyone can take.

HQ EOC — Thermometer Order with Amazon

Logistics Section Chief places an order with Amazon for 80 no touch thermometers for active screening. Order was cancelled by vendor due to no stock.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Executive Strategy Team Briefing

Briefing of the current COVID-19 response was provided to the Department of Corrections Executive Strategy Team.

HQ EOC — Agency Briefing

Briefing of the current COVID-19 response was provided to the Department of Corrections and a new incident action plan and objectives were shared.

03/10/2020

HQ EOC — Command and General Staff Meeting

The Incident Commander meets with the Command and General Staff to finanlize the incident action plan, incident objectives and provide direction.

Department of Health — Resource Meeting with Department of Health

Greg Miller meets with the Department of Health to identify future resources needs and talk about the COVID-19 incident management.

HQ EOC — Appointing Authority and Human Resources Manager Briefing

Briefing of the current COVID-19 situation with all appointing authorities and human resources managers.

Secretary's Office — 24 Hour Agency Call

Interagency meeting to discuss 24 hour operation agencies and consensus moving forward Department of Children, Youth, and Family, Department of Social and Health Services, Department of Veteran's Affairs, and Office of Financial Management.

HQ EOC — Policy Group Meeting

Policy group decisions regarding large group events, meetings, training, active and passive screening.

HQ EOC — Executive Strategy Team Briefing

Briefing of the current COVID-19 response was provided to the Department of Corrections Executive Strategy Team.

03/09/2020

HQ EOC — Senate Republication Caucus Response

Public Information Officer Janelle Guthrie provided a response to Senate Republican Caucus on questions of “is DOC doing any testing upon entry to Shelton/Purdy and then upon transfer to other facilities? What kind of testing capacity does DOC have, is DOC implementing preventative measures?”

HQ EOC — Regional and County Jail Status

Emergency Operations Center briefed on the status of all regional and county jails. Department of Corrections is currently able to manage the violators within existing systems and existing beds.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Message to All Superintendents, Health Services Facility Staff, and Medical Directors: Negative Pressure Rooms

Communication via email to all facilities directing all negative pressure rooms to be reserved for medical purposes only. Any patients currently housed in negative pressure rooms should be rellocated.

03/06/2020

HQ EOC — Appointing Authority and Human Resources Managers Briefing

Briefing of the current COVID-19 situation with all appointing authorities and human resources managers.

HQ EOC — Grand Mound Thurston County Meeting Finalization

Strategy for Grand Mound Thurston County meeting on 03/07/2020 finalized with Jeremy Barclay. Department of Health representative will attend to respond to COVID-19 related questions at community meeting.

HQ EOC — Memo to Incarcerated Individuals: COVID-19

Memo from Assistant Secretary for Prisons Rob Herzog to all incarcerated individuals about how the Department of Corrections is currently managing our facilities within existing policies and protocols related to treating illnesses that may occur within the population around the COVID-19.

Correctional Industries — Plans for Food Service, Manufacturing, and Commissary

Correctional Industries submitted food service, manufacturing and commissary plan to planning team.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

HQ EOC — Message to All Prison Shift Commanders, Superintendents, and Captains: Visitation - Immediate Changes (pdf)

The Department is implementing the established Washington State Department of Health guidelines for the identification of individuals who have been potentially exposed to or show the signs and symptoms of COVID-19 for all individuals arriving for visiting and/or facility events where visitors are approved to attend.

HQ EOC — Community Corrections Division Violators

A message was sent out to communicate Community Corrections Division violator transport directive.

HQ EOC — Pandemic Health Plan and Checklists

All agency divisions were provided updated health plan and checklists.

HQ EOC — Weekend Operations

Emergency Opeations Center will continue to respond to questions sent to COVID-19 mailbox throughout the weekend. ICP will activate over the weekend if a confirmed case of an employee or incarcerated person occurs.

HQ EOC — Message to All DOC Staff: DOC COVID-19 Response Update

The Emergency Operations team has made significant progress this week in updating our response to COVID-19. We wanted to take a minute to update you and remind you that ongoing information is being posted on our COVID-19 site. We encourage all supervisors to make sure their staff have time to review this information and urge everyone to share it with each other to make sure people are adequately informed as things continue to change.

03/05/2020

HQ EOC — Department of Corrections Incident Command Post Established

Established Department Of Corrections Incident Command Post to respond to all department issues related to COVID-19 with Incident Commander Danielle Armbruster, Deputy Incident Commander Greg Miller, Operations Section Chief Jamison Roberts, Planning Section Chief Charlotte Headley, and Logistics Section Chief Chris Welch.

HQ EOC — WA State DOC COVID-19 Screening, Testing, and Infection Control Guideline Update (pdf)

DOC is in continuous communication with Washington State Department of Health (DOH) to revise the health screening, testing, and infection control guidelines. Stakeholders are encouraged to check back frequently for updates to the guidelines as the COVID-19 situation evolves.

Health Services — Health Services Team Provides Medical Criteria

Health Services team provides Incident Command post with medical screening criteria. Conference call with all facility medical directors.

Community Corrections Division — Surgical Masks

Surgical masks are being purchased in each community corrections division section for transporting sick to incarceration placements.

Prisons — Planning

Established and published facility violator intake, housing and release plan for use in all prisons.

HQ — Conference Call

DOC HQ conducted a conference call with all prison superintendents.

03/04/2020

HQ — Creation of COVID-19 Mailbox

DOC established a question and answer email mailbox for staff to communicate with any COVID-19 related questions.

HQ — Message to Statewide Family Council: DOC's response to COVID-19 (pdf)

Message from Tomas Fithian to the Statewide Family Council regarding DOC’s response to COVID-19 and asking their assistance in not visiting if they are feeling ill.

HQ — Message to Office of Corrections Ombuds: DOC's response to COVID-19

Message from Tomas Fithian to the Office of the Ombuds regarding DOC’s response to COVID-19

HQ Websites Team — Alert Posted on External Website

DOC Websites Team posted a notification on doc.wa.gov pages for alerts and on each facility home page asking visitors not to visit if they show symptoms and announcing screening process.

HQ — Memo to All Superintendents, Field Supervisors, and Work Release Supervisors: Authorization of hand sanitizer use (pdf)

Message from Tomas Fithian regarding temporarily authorizing the use of DOC purchased alcohol-based hand sanitizer in locations where soap and water is not readily available. This authorization is extended for use by employees, contract staff, volunteers, and visitors.

HQ — Memo to All Staff: Mar. 4, 2020 COVID-19 Update (pdf)

Memo from Secretary Sinclair Secretary message to all staff regarding the establishment of the COVID-19 outlook mailbox for staff questions, concerns, and/or information requests you or your staff have regarding correctional operations, policies, and procedures related to the COVID-19 response.

03/03/2020

HQ — Workgroup/Taskforce established for COVID-19

DOC established a workgroup/taskforce for COVID-19 which included representatives from the department incident management team, human resources, work release, community corrections, prisons, and health services.

HQ — Updating DOC Public Health Pandemic Plan

Workgroups began updating the DOC public hath pandemic plan and plan checklists.

HQ — Medical Work Group Convened

Headquarters convened a work group to create enhanced medical inmate process.

HQ — Work began to create tracking form

Staff began working on a tracking form for all facilities, field offices, and work releases, to track staff call-ins due to flu like symptoms, as well as any staff who are on quarantine.

03/02/2020

HQ — Memo to All DOC Staff: Department of Corrections Response to COVID-19 (pdf)

Memo from Secretary Sinclair regarding the activation of the Incident Command System and reminding employees about the universal precautions and policies the agency already has in place regarding communicable diseases.