The Research Unit at the Department of Corrections (DOC) reviews, approves, and coordinates research and data requests, and reviews and coordinates survey requests (DOC Policy 260.050 Research Review & Use).
- Request Prioritization
- Human Subject Requests
- Administrative Data Requests
- Grant Partnerships
- Survey Requests
All research and data requests are prioritized. By focusing on priority research projects, the Department will better serve its mission of public safety, encourage competition for scientifically-sound, policy-relevant research, and provide quality support for partners. All requests will require a Department executive sponsor and be prioritized based on:
- Executive Order and/or legislation, legal mandate, or imminent public safety risk
- Alignment with research priorities based on Department mission and strategic goals
- Researcher-practitioner partnerships with mutual benefit
- Requestor's experience in correctional research and subject-matter expertise in the proposed topic
- Available resources to support the requests
Human Subject Requests
According to the Code of Federal Regulations (45 CFR 46), human subject means a living individual about whom an investigator (whether professional or student) conducting research obtains (a) data through intervention or interaction with the individual, or (b) identifiable private information.
Human subject research and data requests require the requesting party's Institutional Review Board (IRB) approval prior to submission to the Department of Corrections, followed by the agency's Research Review Committee (RRC) review and approval. Please consider the following before submitting a request:
- Proposals should include a well-defined scope, clear research questions, rigorous methodology, desired data variables, timeline, and deliverables.
- The RRC process takes an average of three to six (3-6) months. Variations are based on the number of requests and proposal quality.
- After RRC approval allow a minimum of three (3) months to establish a Memorandum of Understanding (MOU) and/or data share agreement (DSA).
- If study involves the Department providing administrative data, this will require three to twelve (3-12) months to build the datasets after approval of the data share, based on available resources and the complexity of the request.
- Due to the large number of studies currently being supported, the RRC will hold one (1) meeting this year, date to be determined..
- All final materials for RRC applications are due three (3) weeks prior to the scheduled RRC meeting date to allow committee members adequate time to review proposals prior to the meeting. Requestors missing this deadline will be moved to the next RRC meeting.
- Review does not guarantee approval. We anticipate approving no more than two (2) proposals involving human subjects in 2017. Selections will be highly competitive and based on the prioritization elements.
Administrative Data Requests
Administrative data requests require review and approval by Research Unit staff. The request process is as follows:
- Complete the Department of Corrections data request review form (currently unavailable).
- Allow a minimum of three (3) months to establish a data share agreement (DSA).
- Research staff will require three to twelve (3-12) months to build the datasets after approval of the data share, based on available resources and the complexity of the request.
Grant partnerships with a research or data component usually require Research Unit review and approval following grant receipt. Applicants are strongly advised to build time for the Research Review Committee (RRC) process, required Memorandum of Understanding (MOU) and data share agreement (DSA), and time to create requested data into the grant timeline proposal at the frontend. (See human subject and administrative data request timelines.)
Survey requests will be completed based on available resources and alignment with Department mission and strategic goals.